Leaf Season and Mulching Services FFX County

Fairfax County is soliciting a contractor for leaf season and mulching services to process approximately 20,000 cubic yards of vacuum-collected leaves into mulch. The scope of work involves grinding, handling, stockpiling, and loading finished material into 48-foot walking-floor tractor trailers at designated sites, including Pine Ridge Park and Wakefield Park. Operations are scheduled from November 2, 2026, through January 29, 2027, with standard working hours from 9:00 a.m. to 5:00 p.m., Monday through Friday. The contractor must provide all necessary labor, supervision, and equipment, including a horizontal grinder and a midsize rubber-tired loader equivalent to a John Deere 444 Series or larger. Key performance requirements include maintaining a minimum processing rate of 35 tons per hour and ensuring the finished mulch has a maximum particle size of four inches. Additionally, the contractor must be able to mobilize backup equipment within 24 hours of a primary equipment failure. The contract will be awarded to the lowest responsive and responsible bidder based on a fully inclusive hourly rate for an estimated 320 hours of service. This rate must cover all equipment, labor, fuel, maintenance, mobilization, and loading. To be considered responsible, bidders must provide at least three references demonstrating comparable experience within the last five years and may be required to participate in a pre-award on-site visit. The contractor is required to maintain specific insurance coverages, including a one million dollar combined single limit for both Commercial General Liability and Automobile Liability, as well as statutory Worker's Compensation and one hundred thousand dollars in Employer's Liability. All services are subject to the laws of the Commonwealth of Virginia and the Fairfax County Purchasing Resolution.