Learning & Curriculum Management System for WSU College of Medicine

Washington State University is seeking proposals from qualified vendors to design, develop, and implement a comprehensive Learning & Curriculum Management System (LCMS) tailored for the Elson S. Floyd College of Medicine. The procurement aims to establish a system that supports competency-based medical education, integrates scheduling, assessment, curriculum mapping, and student support functionalities, and ensures compliance with accessibility standards such as WCAG AAA. The contract is anticipated to commence around April 1, 2026, for an initial three-year period with two optional one-year renewals, and the project scope emphasizes ongoing support, future enhancements, and training. Financially, the contract value ranges from approximately $500,000 to $2 million, with vendors required to submit a transparent fee schedule using an Exhibit C Fee Worksheet, primarily billing per student annually. The solicitation emphasizes a competitive, best-value evaluation process based on criteria including qualifications, project approach, timeline, cost, and references, with proposals due electronically by October 24, 2025. The contract incorporates WSU’s General Terms and Conditions, Data Security Terms, and the Model Contract as exhibits, with no federal funding involved and thus no FAR or DFARS clauses directly applicable. Respondents must provide detailed organizational and personnel certifications, disclose any current or former state employees involved, and certify wage law compliance, which may trigger additional reporting if violations are disclosed. The procurement process requires a clear proposal structure, limited to 40 pages excluding exhibits, with signatures on key forms, and submission via email to the designated RFP Coordinator. The resulting contract will be governed by the specified terms, with amendments only through written agreements, and all deliverables will be subject to acceptance by WSU’s designated Project Manager.