Learning Management System Selection and Implementation

The contract pertains to the selection and implementation of a cloud-based Learning Management System (LMS) for Metro Water Recovery, located in Denver County, Colorado. The project aims to procure a comprehensive LMS solution capable of managing, delivering, and tracking training programs for approximately 475 employees. The scope includes evaluating vendor proposals, ensuring the system meets detailed technical requirements, and providing implementation services. The procurement process is initiated through a Request for Proposal issued on September 25, 2025, with a deadline for responses set for November 7, 2025. The contract size is estimated to range between $500,000 and $1,500,000, reflecting the project's scale and complexity. Key documents supporting this procurement include detailed technical specifications, such as a Software Requirements List emphasizing features like user-friendly interfaces, AI-powered tools, customizable dashboards, data migration capabilities, notifications, analytics, and vendor technical support. The process also involves completing a pricing sheet to capture all associated costs, including software licensing, implementation, training, and optional features. Additionally, a vendor questionnaire is included to gather pertinent vendor information. The contractual framework incorporates a standard short-form agreement for consulting services, outlining scope, payment, insurance, legal compliance, and dispute resolution procedures, governed by Colorado law. Overall, the contract aims to ensure a transparent, compliant, and efficient selection process for a robust LMS solution tailored to the organization’s training management needs.