Library Collection Analysis Tool

The North Dakota University System (NDUS) is soliciting proposals for a centralized, data-driven Library Collection Analysis Tool to support libraries and affiliated branches across North Dakota. The required solution must be a secure, web-based interface capable of aggregating and analyzing collection data from multiple integrated library systems, specifically including Polaris ILS. Key functional requirements include comprehensive collection analysis regarding size, age, and usage, data-driven tools for weeding and acquisition, and configurable dashboards for tracking performance metrics. The system must support multi-level analysis from individual branches to the statewide level and must comply with FERPA and accessibility standards, including the Americans with Disabilities Act and the Rehabilitation Act. Proposals will be evaluated on a 100-point scale, with 80 points allocated to technical factors—specifically the IT solution, product support, and vendor qualifications—and 20 points allocated to cost. Cost evaluation is based on the initial deployment plus the first two years of annual costs, with a budget limit of $5,000 for one-time implementation and between $16,000 and $20,000 for annual costs. The contract is governed by the laws of North Dakota with venue in Burleigh County. NDUS maintains ownership of all work products and reserves the right to suspend services for convenience. Payments are issued within 45 calendar days of an approved invoice. All inquiries and proposals must be directed to the Procurement Officer, April Moser, with a final submission deadline of December 4, 2026.