Legal Document & Records Management System Integration

The City of Austin is seeking a subcontractor to develop and integrate a comprehensive legal document and records management system capable of full-text and metadata searchability across legal documents, enabling rapid retrieval and analysis. The solution must automate records retention policies in alignment with statutory requirements and enforce compliance through built-in controls that monitor document lifecycle stages, ensuring adherence to legal and regulatory standards. The system must seamlessly interface with existing court filing systems to support electronic submissions, reduce manual processes, and maintain audit trails for all document transactions. The platform should be scalable, secure, and designed for high availability to meet the operational demands of legal and municipal offices. This subcontract opportunity is open under NAICS Code 519130 and has a response deadline of July 20, 2026. The work will be performed in support of the City of Austin’s Texas-based operations, with no specific place of performance designated. Bidders must demonstrate proven experience in legal technology integration, compliance automation, and public sector system deployment. While no set-aside classification is specified, interested parties are expected to align their proposals with the city’s goals for modernizing legal records management through intelligent search, automated governance, and interoperable digital workflows. All submissions must meet the technical and operational requirements outlined to ensure compatibility with the city’s current infrastructure and future scalable needs.