Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The Sanford Housing Authority (SHA) is soliciting proposals for professional legal services to be provided on an as-needed, task-order basis. The selected firm must provide attorneys licensed in good standing in the State of North Carolina to handle various legal matters, including evictions, contract and lease reviews, and board resolution or policy reviews. The contract is governed by HUD regulations, including the HUD 5370 form, and requires strict adherence to non-discrimination laws, the Fair Housing Act, and Section 3 economic opportunity requirements. Award selection is based on the greatest benefit to the Authority rather than the lowest cost, with proposals requiring a minimum score of 100 points to be considered acceptable.
Proposals must be submitted electronically via the Housing Agency Marketplace by November 26, 2026. Submissions must follow a specific tabbed format and include a comprehensive set of certifications, including drug-free workplace, non-collusive bidding, and conflict of interest disclosures. Pricing is structured through hourly rates for partners, associates, and paralegals, as well as flat fees for specific recurring services. Once engaged, the firm is responsible for providing its own equipment and software, submitting monthly itemized invoices for payment within 30 days, and providing annual legal summaries to the board.
General Info
Sanford Housing Authority seeks North Carolina legal services for as-needed professional support.
HighAI Summary for Attachment A - Form of Proposal: A mandatory submission checklist and certification form for a Request for Proposal (RFP). It requires the proposer to verify the inclusion of various required documents, including fee sheets, firm profiles, non-collusive affidavits, and HUD certifications, and includes a signed Proposer's Statement certifying the accuracy of the submitted information.
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HighAI Summary for Form HUD 5370C Section 1 - General Conditions for Non-Construction Contracts: This document is Form HUD-5370-C, Section I, which provides the mandatory general conditions and clauses for non-construction contracts awarded by Public Housing Agencies (PHAs) exceeding $250,000. It includes standard legal provisions regarding definitions, changes, termination for convenience and default, rights in data, energy efficiency, and dispute resolution.
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PDF, High priority: read this firstwage-determination
HighAI Summary for Form HUD 5370C Section 2 General Conditions for Non-Construction: This document is Form HUD 5370C, Section II, which provides the General Conditions and Labor Standard Provisions for non-construction maintenance contracts awarded by Public Housing Agencies (PHAs). It specifies requirements for minimum wages, apprenticeship training, and payment frequencies for laborers and mechanics, ensuring compliance with HUD and OMB regulations for contracts exceeding $2,000.
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PDF, High priority: read this firstinstructions-to-offerors
HighAI Summary for HUD Form 5369-B - Instructions to Offerors Non-Construction: This document provides standardized instructions for offerors submitting bids for non-construction contracts under the U.S. Department of Housing and Urban Development (HUD) Office of Public and Indian Housing. It details requirements for the preparation and submission of offers, procedures for amendments, criteria for contractor responsibility, rules for late submissions, and the contract award process.
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PDF, High priority: read this firstbid-schedule
HighAI Summary for RFP 27-001 Legal Services - Attachment B Fee Sheet: A cost proposal form and fee sheet for RFP No. 27-001 for Legal Services provided by the Sanford Housing Authority. The document requires respondents to provide hourly rates for partners, associates, and paralegals, flat fees for common legal matters (such as board meetings and evictions), and expense billing preferences. It includes a section for estimated annual costs and a certification of non-collusion.
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PDF, High priority: read this firstrfp
HighAI Summary for RFP 27-001 Legal Services - Sanford Housing Authority: Issued November 5, 2026, by the Sanford Housing Authority (SHA), this Request for Proposals seeks qualified law firms or attorneys licensed in North Carolina to provide general and specialized legal services on an as-needed basis. Scope includes corporate governance, HUD regulatory compliance, real estate, procurement, and employment law. Proposals are due by November 26, 2026.
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PDF, High priority: read this firstsubmittal-form
HighAI Summary for Section 3 Business Preference Submittal Form - Sanford Housing Authority, NC: A formal submittal form for bidders to claim Section 3 Business Preference for the Sanford Housing Authority, NC. The document requires bidders to provide evidence of ownership, workforce composition, or subcontracting commitments to Section 3 residents or businesses, including a detailed work plan and supporting documentation to justify priority claims.
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PDF, Low priorityother
LowAI Summary for Attachment C - Profile of Firm: A vendor profile form used to collect administrative and legal information from proposers, including company contact details, diversity certifications (MBE/WBE), tax IDs, insurance coverage, debarment status, and a non-collusive affidavit.
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PDF, Low priorityother
LowAI Summary for Attachment O - HUD Disclosure Lobbying Activities: Standard Form-LLL (Disclosure of Lobbying Activities) used to disclose lobbying activities pursuant to 31 U.S.C. 1352. This form is required for federal actions such as contracts, grants, or loans to ensure transparency in lobbying efforts.
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PDF, Low priorityother
LowAI Summary for Attachment Q - Acknowledgement of Addenda: A standard form for respondents to acknowledge the receipt of solicitation addenda, requiring the addendum number, date received, company name, and authorized signature.
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PDF, Low priorityvendor-registration
LowAI Summary for Attachment R - Vendor Registration Form: A vendor registration form for the Sanford Housing Authority used to collect legal business information, tax compliance data (W-9), business classifications (DBE, WBE, SBE), and conflict of interest declarations.
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PDF, Low prioritycertification
LowAI Summary for HUD-2992 Certification Regarding Debarment and Suspension: Form HUD-2992 (3/98) is a certification document used by the U.S. Department of Housing and Urban Development. It requires prospective primary and lower-tier participants to certify that they and their principals are not presently debarred, suspended, or otherwise ineligible for Federal covered transactions.
LowAI Summary for HUD 5369-C Certifications and Representations of Offerors: Form HUD-5369-C (8/93) for non-construction contracts. This document requires offerors to certify contingent fee representations, small/minority/women-owned business status, independent price determination, and the absence of organizational conflicts of interest.
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PDF, Low prioritycertification
LowAI Summary for HUD Form 2530 - Previous Participation Certification: A HUD/USDA Form 2530 used for the certification of previous participation by principals in multifamily housing projects. It requires disclosure of project history, certifications regarding defaults, felonies, and debarments, and includes a Schedule A for listing previous projects.
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PDF, Low prioritycertification
LowAI Summary for HUD Form 50070 - Certification for Drug-Free Workplace: A standard HUD Form 50070 (3/98) requiring an applicant to certify that they provide and maintain a drug-free workplace as a condition for receiving federal grant funding. The document outlines requirements for employee notification, awareness programs, and reporting of criminal drug statute convictions.
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PDF, Low prioritycertification
LowAI Summary for HUD Form 50071 - Certification of Payments to Influence Federal Transactions: A HUD Form 50071 certification document used to ensure that federal funds are not used to influence members of Congress or agency employees in the awarding of federal contracts, grants, or loans. It requires the applicant to certify the non-use of federal funds for lobbying and mandates the inclusion of this language in all sub-awards.
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PDF, Low priorityother
LowAI Summary for HUD Form 92010 - Disclosure of Lobbying Activities: A standard disclosure form (Standard Form-LLL) used to report lobbying activities pursuant to 31 U.S.C. 1352 for federal contracts, grants, or loans.
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PDF, Low priorityother
LowAI Summary for North Carolina E-Verify Affidavit: A mandatory affidavit for bidders to certify compliance with North Carolina E-Verify requirements for employers with 25 or more employees and their subcontractors.
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PDF, Low prioritycontract-document
LowAI Summary for Sample Contract No. 11-SAMPLE-XX - Sanford Housing Authority: A sample contract agreement between the Sanford Housing Authority (SHA) and a Contractor. The document outlines the scope of work, payment terms, restrictions on transfer/subcontracting, personnel substitutions, dispute resolution processes, and termination clauses under the laws of North Carolina.
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PDF, Low priorityother
LowAI Summary for Sanford Housing Authority Non-Collusive Affidavit: A mandatory non-collusive affidavit form for the Sanford Housing Authority, required for all bids or offers exceeding $100,000.00. The document requires a sworn statement from the bidder, partner, or officer certifying that the bid is genuine, non-collusive, and not a sham.
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Timeline
PhaseSolicitation
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Solicitation
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Organization & Contact Information
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AgencyState of North Carolina → Sanford Housing Authority
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so. If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
