Library & Community Center HVAC Upgrades

The Town of Berlin, Connecticut, has issued solicitation 2026-14 for the complete replacement and upgrade of the HVAC systems at the Berlin Peck Memorial Library and Community Center. This project requires a qualified firm to provide all labor, materials, and equipment necessary to install a fully operational system in accordance with technical specifications and bid drawings. The scope of work emphasizes the need for a detailed construction phasing plan to maintain ongoing building operations, including the use of dust screens and the assurance of safe access for occupants and emergency personnel. Performance will be measured by the achievement of substantial completion within a specified timeframe, with final acceptance determined by the Architect based on site inspections and adherence to manufacturer instructions and industry standards. Proposals must be submitted electronically via the OpenGov Procurement portal by April 2, 2026. Submissions must include a non-cost technical proposal, a price proposal using the official bid form, three references, a bid bond of at least 5 percent of the total bid, a certificate of insurance, and a W-9 form. The Town will utilize a trade-off evaluation methodology, balancing the competitiveness of the proposed fee against the firm's background experience, responsiveness to requirements, and client references to determine the best value. Additionally, the contract mandates compliance with State of Connecticut Department of Administrative Services goals, specifically targeting a 25 percent spending allocation for Small Business Enterprises and 6.25 percent for Minority, Women, and Disabled-Owned Business Enterprises.