LIBRARY FURNITURE

The City of Southgate, Michigan, is soliciting sealed bids for the procurement and installation of furniture for the Southgate Veterans Memorial Library under solicitation number 26-0826. The scope of work includes the provision of meeting room chairs, youth and adult tables, adult booths, and specialized Mel Bin storage counters. All bids must be submitted in sealed envelopes clearly marked Library Furniture to the City Clerk by 2:00 PM EST on Thursday, September 17, 2026. The procurement follows a strict technical compliance model where no substitutions for product or finish selections are permitted, and all pricing must be F.O.B. City of Southgate, inclusive of shipping, installation by trained personnel, and the disposal of all packaging materials. The selected contractor must provide three executed copies of the agreement, including two witness signatures and a completed IRS Form W-9. Key contractual requirements include maintaining comprehensive insurance policies issued by Michigan-licensed companies, naming the city as an additional insured, and adhering to the city's ethics ordinance and non-discrimination policies. As a tax-exempt municipal entity, the city requires that all federal, state, or sales taxes be deducted from invoices. The agreement incorporates specific technical standards, such as the use of high-pressure laminate and engineered wood for table tops, and includes provisions for liquidated damages and the city's right to reject any or all bids.