Licensed Land Surveying and Professional Engineering Services for Garage Design

The contract involves providing licensed land surveying and professional engineering services for the design and construction of a new maintenance garage for the City of Newburgh’s Recreation Department at 401 Washington Street within Delano-Hitch Recreation Park. The scope is divided into two phases: Phase 1 encompasses a comprehensive site survey, boundary and topographic mapping, and site analysis; Phase 2 involves engineering design, regulatory permitting, preparation of bid documents, and bidding assistance. The project aims to deliver a fully compliant, detailed design package suitable for construction, with all work performed by NYS-licensed professionals. The City will evaluate proposals based on understanding of project scope (40%), relevant experience (20%), staff qualifications (20%), and proposed costs (20%), awarding to the proposer offering the best value. The contract is structured as a lump sum for each phase, with detailed schedules of values required, and is to be performed until project completion, with specific milestones and meetings outlined. The contractual framework incorporates various regulatory and compliance clauses, including affidavits certifying non-collusion and compliance with the Iranian Energy Sector Divestment Act, along with standard requirements for insurance, audit rights, and subcontractor adherence. It references federal and state statutes, mandates submission of a W9, and emphasizes equal opportunity participation, encouraging diverse firms and individuals. The contract stipulates that all deliverables—surveys, design documents, bid packages—are subject to City review and approval, with final acceptance contingent upon compliance with applicable standards and City satisfaction. Payment is made in arrears upon invoice submission, with the final invoice marked as such, and the City retains audit rights, with records retention for at least six years post-project. The project schedule begins around October 2025, with work performed at the specified site, and the contract remains active until the project’s completion, emphasizing timely delivery and adherence to quality standards.