LIDAR (Light Detection And Ranging) System

Amendment: 18 March 2013. Changed due date from 19 March 2013 to 22 March 2013. Amendment: 14 March 2013. Added additional attachment for Question and Answers. Changed due date from 14 March 2013 to 19 March 2013. Amendment: 12 March 2013. Correcting due date as stated in description to 14 March 2013. Amendment: 28 February 2013. Revised Question and Answers attachment. The AFLCMC/PZIO Operational Contracting Branch, Wright-Patterson Air Force Base, Ohio requires a contractor to provide (1) LIDAR (Light Detection And Ranging) System. The anticipated award is Firm Fixed Price - Best Value. Additional detail on the requirement can be found in the minimum requirements (attachment 1). This is a combined synopsis/solicitation for Commercial Items prepared in accordance with the format in Federal Acquisition Requirements (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued. The solicitation number FA8601-13-R-0018 is issued as a Request for Quotations (RFP) and is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-65, 29 January 2012. This acquisition is 100% SET-ASIDE for SMALL BUSINESS. Competition is restricted to Small Businesses. Small Businesses capable of meeting the requirements in the attached minimum requirements are eligible to submit proposals. The associated North American Industry Classification System (NAICS) code is 334516. Size standard is 500 employees. Offers need to adhere to FAR 52.212-1, Instructions to Offerors - Commercial; and include a completed FAR 52.212-3, Representations and Certifications. The Government's preferred method is Online Representations and Certifications. This can be accomplished by registering in the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and completing the on-line Representations and Certifications. In addition the online reps and certs, Paragraph (b) of 52.212-3 must be completed and returned with offer. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability and Price. Proposals may be in any format but MUST include: 1) Proposing company's name, address, Tax ID Number, Cage Code and phone 2) Point of contact's name, phone, and email 3) Offer number & date 4) Item price 5) Total price (Net 30) After Deliver Confirmation 6) Shipping (FOB Destination) 7) Applicable discounts 8) Timeframe that the offer is valid 9) Delivery Schedule 10) Warranty Information (if applicable). 11) Completed FAR 52.212-3, Representations and Certifications 12) Completed DFARS 252.209-7999, Representations by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law Offers MUST also contain a complete description of item offered to clearly show item meets or exceeds the requirements listed above. The Contracting Officer will review offers based on the factors listed in this solicitation and the information furnished by the offeror. Before price is considered, the proposal must meet the technical capabilities. IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register at the Central Contractor's Register (CCR) and to maintain active registration during the life of the contract. CCR can be accessed at https://www.bpn.gov. Any award resulting from this solicitation will include DFARS Clause 252.237-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. It is the offeror's responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet at website http://farsite.hill.af.mil. The following Federal Acquisition Regulation (FAR) provisions apply to this acquisition: 52.212-1, Instructions to Offerors (Feb 2012) [subparagraph (c) is changed to 60 days and subparagraph (e) is deleted and marked as reserved]; 52.212-2, Evaluation - Commercial Items (Jan 1999) [The factors are listed below in the order of importance.] The evaluation factors for the fill-in portion of this provision will be: -Technical Capability -Price 52.212-3, Representations and Certifications (Apr 2012); 52.222-22, Previous Contracts and Compliance Reports (Feb 1999) 52.222-25, Affirmative Action Compliance (Apr 1984); 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) (the fill in portion of this clause is: http://farsite.hill.af.mil; 52.252-2, Clauses Incorporated by Reference (Feb 1998) The following DFARS provisions, either by reference or full text, apply to this acquisition: 252.209-7999, Representations by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law; 252.225-7035, Buy American-Free Trade Agreements-Balance of Payments (Nov 2012) The following Federal Acquisition Regulation clauses, either by reference or full text, apply to this acquisition: 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011); 52.212-4, Contract Terms and Conditions -- Commercial Items (Feb 2012); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jul 2012): -52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2006); -52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012); -52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010); -52.209-10, Prohibition on Contracting With Inverted Domestic Corporations (May 2012); -52.219-6, Notice of Total Small Business Set-Aside (Nov 2011); -52.219-8, Utilization of Small Business Concerns (Jan 2011); -52.219-28, Post-Award Small Business Program Rerepresentation (Apr 2012); -52.222-3, Convict Labor (Jun 2003); -52.222-19, Child Labor-Cooperation with Authorities and Remedies (Mar 2012); -52-222.21, Prohibition of Segregated Facilities (Feb 1999); -52.222-26, Equal Opportunity (Mar 2007); -52.222-35, Equal Opportunity for Veterans (Sep 2010); -52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010); -52.222-37, Employment Reports on Veterans (Sep 2010); -52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010); -52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011); -52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) -52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003); 52.242-13, Bankruptcy (Jul 1995) The following DFARS Clauses, either by reference or full text, apply to this acquisition: 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Dec 2012). The clauses that are check marked as being applicable to this purchase are: -252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011); -252.225-7001, Buy American Act and Balance of Payments Program (Dec 2012); -252.225-7036, Buy American Act-Free Trade Agreements-Balance of Payments Program (Dec 2012) -252.243-7002, Requests for Equitable Adjustment (Mar 1998); -252.247-7023, Transportation of Supplies by Sea-Alternate III (May 2002); 252.225-7002, Qualifying Country Sources as Subcontractors (Jun 2012); 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Jun 2012); 252.232-7006, Wide Area WorkFlow Payment Instructions (Jun 2012); 252.232-7010, Levies on Contract Payments (Dec 2006) The following AFFARS Clauses, either by reference or full text, apply to this acquisition: 5352.201-9101, Ombudsmen. Paragraph c fill-in is: Ms. Jill Willingham, AFLCMC/AQP 1790 10th Street Wright-Patterson AFB, OH 45433-7630 Tel: 937-255-5472 Fax: 937-255-7916 E-mail: Jill.Willingham@wpafb.af.mil The following local clauses will be included in subsequent award. Full text versions are available upon request: AFLCMC/PZIO H-002, Delivery Procedures Commercial Vehicles (Jul 2005) All offers and responses are due by noon, Eastern on March 22, 2013. Submittal of offers in response to this RFP constitutes agreement by the offeror of all terms & conditions contained herein, which will also be the terms & conditions of resulting contract. Please email to Alycia.Armbruster@wpafb.af.mil via a PDF compatible attachment. Be advised that all correspondence sent via e-mail shall contain a subject line that reads "FA8601-13-R-0018, LIDAR System." Note that e-mail filters at Wright-Patterson are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Wright-Patterson. If sending attachments with e-mail, ensure only .pdf, .doc, or .xls documents are sent. The e-mail filter may delete all other form of attachments. Any questions should be directed to Alycia Armbruster at Alycia.Armbruster@wpafb.af.mil or 937-522-4601.