This Combined Synopsis/Solicitation opportunity from Department Of State was posted on May 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Local Physician Services at U.S. Embassy Tallinn
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The contractor will provide primary care medical services to the U.S. Embassy community in Tallinn, Estonia, under a firm-fixed-price arrangement with a one-year base period and two one-year option periods, potentially extending the contract to three years. The physician, acting as a representative of the contractor and not as a Department of State employee, must be available for scheduled patient appointments every Monday and Thursday from 2:00 PM to 4:00 PM, totaling four hours per week, with flexibility in scheduling as long as the weekly total is maintained. Services include conducting patient examinations for medical clearances and driver evaluations, prescribing both regular and controlled medications, managing acute and chronic illnesses, providing emergency phone coverage on days when not physically present at the Embassy, and coordinating patient care with the Embassy’s Registered Nurse, Regional Medical Officer, and other MED personnel. All patient encounters must be documented in a separate medical record maintained by the contractor, with copies provided to the Embassy’s Health Unit for inclusion in the official MED record; direct documentation into MED systems is prohibited unless explicitly authorized. The contractor must ensure all personnel are fluent in English and Estonian, licensed to practice medicine in Estonia, and possess access to local health databases. The contractor is responsible for complying with Estonian laws, obtaining all required local licenses and permits, and maintaining strict security protocols, including receiving, securing, and accounting for all Embassy keys without duplication without prior approval. Personnel must verbally identify as non-federal employees and include disclaimers in email signatures, and may not use the Department of State logo. Background investigations are required for all staff, with an estimated processing time of 30 to 60 days, and submissions must include completed OF-174 forms. All documentation, reports, and materials generated under this contract become the exclusive property of the U.S. Government and must be delivered upon completion or termination. The contractor must indemnify the U.S. Government against any claims of patent, trademark, or copyright infringement. Invoicing must be submitted electronically to TallinnInvoices@state.gov, with electronic funds transfer required for payment, and all proposals must be submitted by the deadline via email in PDF, DOCX, or XLSX formats, not exceeding 30 MB per file. The contractor must maintain a satisfactory record of integrity, possess adequate financial resources and operational capacity, and be registered in SAM with a valid UEI; evaluation for award will be based on the most advantageous offer, considering both price and non-price factors.
General Info
Agency
NAICS
Place of Performance
Tallinn, EE-37, 15099, ESTSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The Contractor shall provide primary care medical physician services for the U.S. Embassy Tallinn. The physicians will provide medical services as representatives of the contractor and not as Department of State Medical Providers.
GP Local Physician services:
- Patient appointments at the U.S. Embassy Compound 4 hours a week.
- Patient examinations (drivers, medical clearance, etc.)
- Prescriptions for patients including regular prescriptions and controlled medicine prescriptions.
- Accept duty calls on the days the Contractor is not at the Embassy compound
- Liaise with US Embassy Registered nurse, Regional Medical Officer, Regional Medical Officer / Psychiatrist and other personnel from MED regarding patient care, information about local medical services, and assistance with scheduling and coordination of local care and hospital services.
- Additional services.
1.1. General requirements:
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- Contractor shall have patient appointments every Monday and Thursday from 14:00-16:00, totaling 4 hours per week (dates and times are negotiable if they total 4 hours per week).
- During scheduled hours evaluates eligible Embassy community members that are under the Chief of Mission and determines and recommends appropriate medical treatment for medical conditions ranging from minor complaints to serious emergency illnesses or injuries requiring case management or hospitalization and/or medical evaluation; consults on complex cases and medical evacuation.
- Contractor shall create a medical record documenting all patient encounters and maintain the official clinical record. A copy of each record will be provided to the US Embassy Health Unit for inclusion in the patient’s MED record as an external record. Contractor physicians will not document directly into MED clinical systems unless specifically authorized through contract modification.
- Contractor shall accept phone calls when they are not at the Embassy from Embassy employees and eligible family members. This is usually limited to days when the Registered Nurse is not at the embassy or not on call, or when patients are following up with the contracted physician. Currently the Registered Nurse takes after hours calls until 9PM on weeknights and two weekends a month
- All materials and supplies as needed shall be provided by the Embassy.
- The Contractor shall issue prescriptions to patients as needed based on his/her concurrence with the medical care. The prescriptions shall be for chronic illnesses and/or acute medical problems.
- Additional services will be on an as needed basis, mostly when the Embassy Nurse is on holiday, away, or on sick leave. (Additional services will be mostly phone coverage in case of an emergency.)
The location where services will be provided: U.S. Embassy Tallinn, Chancery medical office
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