This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on December 3, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Lodging Services for San Antonio

Awarded

W50S78-25-Q-CF02Federal

Submission Closed10/07/2025, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

New

Federal

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Single Source – Hilton University of Florida Conference Center – 2027 BSIS Professional Learning Events

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The Putnam County School District is initiating a non-competitive Single Source Procurement under solicitation number SGS #054-331-2631 to secure conference facility services for the 2027 BSIS Professional Learning Events. In coordination with the North East Florida Educational Consortium and the Florida Department of Education, the district intends to utilize the Hilton University of Florida Conference Center in Gainesville for two specific events scheduled for February 22–25, 2027, and March 22–25, 2027. The scope of work includes providing overnight accommodations, a general session space, and 10 to 15 breakout rooms to accommodate approximately 80 to 150 participants. This procurement is conducted in accordance with District Policy 450.03 and State of Florida Statute 287.057 (3) (c), as the selected source is deemed most advantageous for the district. While this is not a formal solicitation, the district is requesting capability statements from interested parties to determine if a competitive procurement would be in the best interest of the authority. All responses, including statements of capability and manufacturer authorizations for resellers, must be submitted electronically via the e-Procurement Platform by 12:00 am on Monday, November 9, 2026. The final contract value will be determined based on the hotel's proposal and total event costs.

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M0068127Q0003 MCMWTC Ski Passes

Solicitation # M0068127Q0003

Solicitation M0068127Q0003 is a firm fixed price request for quotes issued by the Marine Corps Base Camp Pendleton to provide off-site ski passes, lodging, and transportation support for the Marine Corps Mountain Warfare Training Center during the 2026-2027 ski season. This total small business set-aside, which also includes designations for women-owned and economically disadvantaged women-owned small businesses, requires services to be located within 100 miles of Bridgeport, California. The scope of work includes the provision of 80 transferable season ski passes with no blackout dates valid from November 15, 2026, through April 30, 2027, approximately 518 room-nights of winter lodging, and necessary conference or classroom space. Additionally, the contractor must provide timely downhill transportation capable of moving the full group within a 25-minute window. The contract is structured with a base year from November 15, 2026, to November 14, 2027, and two subsequent one-year option periods. Award will be based on the best overall value, evaluating price, technical capability, and past performance, with technical capability weighted as significantly more important than past performance. Technical evaluations will focus on lodging and facility capacity, ski area access, and transportation capabilities. Performance is measured against strict quality levels, requiring 100 percent availability for lodging and classroom space at check-in and during instructional periods. Invoicing and payments will be processed electronically through the Wide Area WorkFlow system.

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NEMT Beneficiary Support Services (Lodging/Meals)This subcontract for NEMT Beneficiary Support Services focuses on the provision of lodging and meal services for beneficiaries of the Michigan Department of Health and Human Services. The selected provider will supply approved lodging and meal vouchers for individuals requiring long-distance travel or overnight stays, ensuring that all facilities strictly adhere to the medical and functional requirements outlined in the Medicaid Provider Manual. The opportunity is categorized under NAICS code 721110 and is associated with the state of Michigan. Interested parties must submit their responses by the deadline of November 6, 2026, to support prime contractors in delivering essential support services to the beneficiary population.

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Operation and Preservation of the Gideon Putnam Hotel

Solicitation # 2140002

The New York State Office of Parks Recreation and Historic Preservation is soliciting proposals for the improvement, maintenance, preservation, management, and operation of the historic Gideon Putnam Hotel in Saratoga Spa State Park. The selected lessee will be responsible for all operational costs and must provide sustainable lodging and dining services, with operations commencing for the 2028 high season. The contract is structured as a lease with a base term of ten years and a maximum possible term of forty years. Key requirements include the employment of a qualified manager with at least three years of experience, the provision of free guest wi-fi, and adherence to sustainability and decarbonization standards under NYS Executive Order No. 22. The award will be granted to the highest scoring responsible respondent based on a combination of technical criteria, weighted at 75 percent, and financial return to the State, weighted at 25 percent. Financial scoring is determined by projected rent and committed capital investment. The lessee must also provide a 15,000 dollar bid security deposit and maintain financial payment and capital bonds. Significant facility upgrades are anticipated, including electrical, mechanical, plumbing, and structural improvements. Compliance with the Americans with Disabilities Act, New York State labor laws regarding prevailing wages for capital projects, and strict non-discrimination and workplace violence prevention policies is mandatory.

NYS Office of Parks Recreation & Historic Preservation

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161235 2027 Local Programs Workshop

Solicitation # 161235

The Virginia Department of Transportation is soliciting bids for a comprehensive conference facilities package to host the 2027 Local Programs Workshop. The selected contractor will provide event services for approximately 750 participants, including local government leaders, consultant engineers, contractors, and VDOT staff. Required services include overnight lodging, meals, parking, and a dedicated conference manager to coordinate logistics. The event will span two and a half days and must be hosted in Fredericksburg, Stafford, Richmond, Norfolk, or Virginia Beach, with specific date windows available in September and October 2027. Facilities must include a plenary room with a minimum capacity of 750, a hospitality room for up to 150 people, space for 30 to 35 vendor booths, and full audio-visual support. The contract will be awarded to the lowest responsive and responsible bidder based on a grand total price. Bidders must submit their proposals electronically via eVA by 10:00 AM EST on October 20, 2026. Required documentation includes a VA State Corporation Commission Form, a Small Business Subcontracting Plan (unless the bidder is DSBSD-certified), and hotel availability information. Award priority is given to DSBSD-certified micro or small businesses. Following the bid period, VDOT will conduct mandatory site visits and food sampling to verify that the proposed facilities meet all specifications, including ADA compliance and safety codes. Payment will be processed within 30 days of a valid invoice in accordance with the Virginia Prompt Payment Act.

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DEADLINE

Hotel Room Block ProvisionThis subcontract agreement involves the provision of a confirmed block of sleeping rooms for prime contractors attending the Cow County Judge Institute, managed by the Judicial Council of California. The selected provider is responsible for managing all reservations and ensuring guest room availability for the duration of the program. Compliance with the Unruh Civil Rights Act is mandatory, and the provider must hold the appropriate hotel industry licensing to perform the services. The opportunity is categorized under NAICS code 721110 and was posted on October 15, 2026, with a response deadline of October 30, 2026. Interested parties can find further details and submission guidelines through the official Judicial Council of California portal.

Judicial Council of California

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DEADLINE

Cow County Judge Institute (Room Block)

Solicitation # CRS-EG-501

The Judicial Council of California is soliciting proposals for a sleeping room block to support the Cow County Judge Institute in the Sacramento Natomas area. The preferred dates for the event are June 8 through 11, 2027, with an alternative option of June 6 through 9, 2027. Interested hotels must submit their technical and cost proposals via email to ConferenceRFPs@jud.ca.gov by 11:59 PM Pacific Time on October 30, 2026. Submissions must include the Bidder’s Acceptance of Terms and Conditions, Darfur Contracting Act Certification, General Certifications Form, and the Technical and Cost Proposal form. All quoted rates must be net and non-commissionable, as the Judicial Council does not use third-party representations. The contract will be awarded to the highest-scored proposal based on a 100-point scale, with ties resolved by a coin toss. Key requirements include providing complimentary parking, maintaining meeting room temperatures between 68 and 74 degrees Fahrenheit, and adhering to strict non-discrimination and safety standards. Payment for the master account will be processed via a U.S. Bank National Association Travel Payment Services Card (TPSC) following the approval of a final invoice. Selected contractors must be in good standing within the State of California and certify compliance with various legal codes, including the Darfur Contracting Act and the Americans with Disabilities Act. Additional provisions include a room credit of one double occupancy room for every 50 paid room nights and the potential for five-day stay extensions in the event of a disease quarantine.

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POSTED

DEADLINE

Hotel Accommodations and Guest Room BlockThis subcontract for Hotel Accommodations and Guest Room Block supports the Virginia Department of Environmental Quality by providing guaranteed lodging for prime contractors during conference projects. The agreement ensures the availability of 55 sleeping rooms for two nights preceding the event, with all pricing strictly adhering to applicable federal and state lodging rates. The services will be performed at a Virginia Beach location under NAICS code 721110. Interested parties must submit their responses by the deadline of November 12, 2026, to secure the delivery of confirmed room blocks and overnight accommodations for conference attendees.

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URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting

Solicitation # 27-03-CH

The Virginia Department of Environmental Quality is soliciting proposals under URFP 27-03-CH for comprehensive conference facilities, catering, and audio-visual services to support a three-day Clean Water Finance-EPA All-States Meeting in Virginia Beach. The scope of work requires a co-located hotel and conference facility capable of accommodating up to 60 attendees, including a guaranteed block of 55 sleeping rooms for two nights at federal or state rates. Key requirements include meeting rooms configured in U-shaped or crescent styles, full catering services including breakfast, lunch, and snacks, and the provision of AV equipment such as wireless microphones, projectors, and screens. The contractor must ensure all facilities meet federal, state, and local safety codes and that rooms are fully prepared by 7:00 AM on event days. This opportunity is a set-aside for DSBSD-certified small and micro-businesses, including women-owned, minority-owned, and service-disabled veteran-owned firms. Proposals must be submitted electronically via eVA by November 12, 2026, and must include a price proposal on the provided Excel template, a small business subcontracting plan, and detailed property descriptions. Award selection will be based on the best proposal among qualified DSBSD-certified offerors, with price as a considered but not sole determining factor. The contract includes strict requirements for PII confidentiality, non-discrimination compliance, and specific invoicing procedures, with payments issued within 30 days of an acceptable invoice submitted after the conference completion.

Department of Environmental Quality

POSTED

DEADLINE

Yellow Ribbon Requirement

Solicitation # W912TF27QA001

Solicitation W912TF27QA001 is a request for quotes for a Firm-Fixed Price contract to provide turnkey conference and childcare services for the NH Army National Guard on November 8, 2026. The requirement is a 100 percent small business set-aside under NAICS code 721110. The contractor must provide a venue within a 40 mile radius of Concord, New Hampshire, featuring a general session room for 140 people, two breakout rooms, a counseling room, and two childcare rooms. Essential facility requirements include integrated AV, high speed Wi-Fi for 150 devices, and 100 parking spaces. The scope of work is divided into three CLINs: facility operations, catering services for 120 adults and 20 children with strict allergen labeling and temperature controls, and licensed childcare services. Childcare providers must be background vetted with FBI fingerprinting, hold active pediatric First Aid and CPR certifications, and maintain at least 500,000 dollars in liability insurance. Award will be based on the most advantageous offer, evaluating technical submissions as either acceptable or unacceptable based on operational compliance, facility suitability, and licensing attestations. Payments will be processed electronically via the Wide Area WorkFlow system.

W7NN Uspfo Activity Nh Arng

POSTED

DEADLINE

Event Venue and Catering ServicesThis subcontract for Event Venue and Catering Services, managed by the Florida Procurement and Distribution Services agency, involves providing comprehensive event space and food services for the NIGP Central Florida Chapter. The scope of work includes the provision of a ballroom and meeting facilities for a one-day trade show, along with catering services consisting of lunch for all attendees and a selection of coffee, water, and light snacks specifically for sponsors. To ensure compliance and quality, the selected provider must possess all necessary hotel conference facility and food service health and safety permits. The contract focuses on the delivery of reserved event spaces and professionally prepared meals, with a response deadline set for November 4, 2026.

Procurement & Distribution Services

POSTED

7 days ago

DEADLINE

in 15 days

AI Contract Overview

This contract involves the issuance of multiple Blanket Purchase Agreements (BPAs) for non-personal commercial lodging services near Joint Base San Antonio – Lackland in San Antonio, Texas. The solicitation, identified as W50S78-25-Q-CF02, is conducted under simplified acquisition procedures (FAR 13.5) and aims to establish agreements with hotels that can provide accommodations within the GSA per diem rates. The BPAs will have a performance period of up to 18 months, with a minimum order value of $1.00 and a ceiling of $250,000, which can be adjusted as needed by the Contracting Officer to accommodate circumstances such as COVID-19 or other national emergencies. The government emphasizes direct contracting with hotels only, excluding third-party vendors, and requires interested contractors to submit a concise capability statement demonstrating their ability to meet specific requirements, including room blocking, parking, proximity to JBSA-Lackland, and compliance with the terms outlined in the Performance Work Statement (PWS) and associated terms and conditions. Evaluation of offers will prioritize technical capability over cost, focusing on factors such as the hotel's distance from JBSA-Lackland, availability of free parking, ability to block rooms, and adherence to GSA per diem rates. The solicitation process includes a deadline for questions by October 2, 2025, and a submission deadline for capability statements by October 7, 2025. All communications and updates will be posted on SAM.gov. Additional documentation includes detailed PWSs for other unrelated services, such as public health emergency training exercises and copier maintenance, providing context for the scope of work and operational standards expected from contractors. This comprehensive approach ensures the government secures reliable lodging options to support personnel needs near the base for various operational requirements.

General Info

Establishes BPAs for commercial lodging near Joint Base San Antonio with $250,000 ceiling.

Agency

Department Of Defense → W7N2 Uspfo Activity Txang 149

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

DWG, TX, 78236, USA

Set-Aside

NONE

Documents

W50S78-25-Q-CF02 Notice of Successful Offerors - Lodging Services

award

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

1 update

PhaseAwarded

PostedSep 29

Combined Synopsis

Notice updatedDec 3

The notice description changed. The point of contact changed.

AwardedOct 20

Contract was awarded

Submission Closed

10/07/2025, 07:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W7N2 Uspfo Activity Txang 149

Contacts2 people available

OfficeLACKLAND AFB, TX, 78236-0123, USA

Organization / AgencyDepartment Of Defense → W7N2 Uspfo Activity Txang 149

Office AddressLACKLAND AFB, TX, 78236-0123, USA

Contacts

Candace Fernandez

contact@example.gov

Mark Green

contact@example.gov

Full Description

This is a combined synopsis/solicitation to award multiple Blanket Purchase Agreements (BPAs) for non-personal commercial lodging services near Joint Base San Antonio – Lackland, San Antonio, TX. This synopsis/solicitation is prepared in accordance with the format in FAR Subpart 12.6 and is supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

The synopsis/solicitation number for this procurement is W50S78-25-Q-CF02, Lodging Services for San Antonio, and is using Simplified Acquisition Procedures under FAR 13.5, Simplified Procedures for Certain Commercial Items for multiple award BPAs. Each awarded BPA shall have up to 18 months period of performance (POP) with a minimum order value of $1.00 up to the established ceiling of $250,000.00.

NOTE: The ceiling can be increased/decreased at any time by the Contracting Officer via a bilateral modification to meet current/future needs. Such instances can include COVID-19, national disasters, and/or any instance/reason the Government determines the need for increased/decreased lodging services are needed.

The Government is seeking to contract directly with hotels only; third-party vendors will not be considered. Contractors who want to be considered for a BPA shall submit no more than a TWO PAGE capability statement showing their aptitude/capability to meet all requirements defined in Attachment One (1) – Performance Work Statement (PWS). The capability statement shall include the following:

Contractors Name (Doing Business as (DBA) Name).
Physical Address.
Point of Contact to include name, phone number, and email address.
Verification of SAM Registration and UEI/ Cage Numbers.
Capability statement showing how the Contractor can meet all requirements of this solicitation including: ability to block off rooms for reservation within the approved GSA Per Diem Rates; Compliance with Attachment One (1) – PWS and Attachment Two (2) – Terms and Conditions.

BPA Solicitation Evaluation: Factors Other Than Cost or Price.

The following factors shall be used to evaluate offers: Technical Capability of the Hotel.
Technical capability of the hotel shall be determined by the following: distance from JBSA-Lackland in accordance with Performance Work Statement, inclusion of free parking, ability to block rooms, confirmation of pricing within the GSA per diem rate.

*The BPA Solicitation evaluation will differ from the BPA CALL Solicitation Evaluations, please refer to the PWS, Section C.4 for Competition, Evaluation, and Award for a BPA CALL.

If you have any questions or inquiries, please email Candace Fernandez at candace.fernandez@us.af.mil and Mark Green at mark.green.23@us.af.mil no later than (NLT) 2 October 2025 10:00 AM Central Daylight Time (CDT). All questions received after this time may not be answered or entertained.

Contractors who are interested in this requirement shall submit your capability statement by email to the above points of contact NLT 7 October 2025, 2:00 PM Central Daylight Time (CDT). Any potential amendments will be posted in the same fashion as the solicitation, found at https://sam.gov.

Solicitation updated to add RFI answers. See attachments.

**See attachment, Successful Offeror Notice

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