MAILING SYSTEM POSTAGE METER RENTAL, MAINTENANCE, SERVER HOSTING, AND SOFTWARE/DATABASE/ACCOUNT MANAGEMENT FOR THE U.S. COAST GUARD

SYNOPSIS AND SOLICITATION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. The Coast Guard intends to award a Firm Fixed Price contract for the items described below. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The NAICS code is 333313. The U. S. Coast Guard (USCG) has a requirement for the following currently owned Pitney Bowes postal metering equipment (base and scales). METERS MODELS DM100 (Qnty 161), DM 200 (Qnty 254), DM300 (Qnty 5), DM800M (Qnty 12), DM800 (Qnty 13) DM00-9 (Qnty 9) Total - 454 SOFTWARE Send Suite Server Hosting/Software and Database Management/Account and Administrator Management. The Contractor shall be responsible for providing postage meters, maintenance, account management, and hosting services for 454 U.S. Coast Guard field units and cutters. Mailing systems maintenance encompasses the repair or replacement of mailing systems, postage meters, scales, PC workstation/notebook, training (to include refresher) and maintenance that will optimize each unit's ability to efficiently process daily and peak mail volumes. The contractor shall ensure that postage meter licensing requirements of the U.S. Postal Service are met for each postage meter. The meter license number, applicable Agency Code, the unit cost code, applicable model and serial numbers, unit address, and POC information shall accompany all documents (to the extent it is possible) in hard copy form, in database systems, and on reports. The contractor shall list all equipment and supplies furnished herein, including applicable serial numbers on the unit's inspection or receiving report. Additionally, the contractor shall obtain the receiving units Postal Officer's signature certifying all equipment and supplies have been received, installed, tested, and personnel trained. The Contractor shall provide the following two Key personnel: (1) An Account Manager who will be responsible for all aspects of mailing systems, meter rental and maintenance, and services relating to this contract such as billing, technical, design, engineering, hosting services, etc. (2) A Technical Account Manager who will be responsible for all aspects relating to the technology offered by the Pitney Bowes Solution. USCG intends to solicit on a competitive basis for the meter rental, maintenance, and server/software hosting to extend the useful life cycle of its currently owned postal metering equipment (base and scales) and enterprise system which links 454 meters to a central server for rates and data collection. If your firm believes it could accomplish this effort in the requested time frame, indicate this interest and submit a qualification package not to exceed 10 pages explaining your capabilities to the above listed point of contact no later than five days after the date of notice. Oral communications are not acceptable. The contract will be awarded to the lowest priced technically acceptable offeror. Proposals must be received by 4:00 PM EDT on Monday, June 29, 2009 and should be e-mailed to Van Nixon at contact@example.gov. Mailed, FedEx, or UPS offers will be rejected. Date of delivery and acceptance: The Coast Guard intends to make awards effective 30 June 2009. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, FAR 52.212-5, Contract Terms and Conditions - Commercial Items, applies to this acquisition. CCR Requirement - Company must be registered on Central Contractor Registration (CCR) before an award could be made to them. If company is not registered in CCR, they may do so by going to CCR web site at http://www.ccr.gov.