Maine Army National Guard Recruiting Promotional Items

The Maine Army National Guard has a requirement for Recruiting Promotional Items (RPI). The attached powerpoint details the specifications for items, sizing requirements, and custom graphics for all items of this requirement.

100% Small Business set-aside.

Each volume shall be marked with the RFQ number and the quoter's name and address, and the number of the Volume, i.e. I, or II. Quotes shall be in the English language and all monies shall be proposed in United States dollars. Print shall be no smaller than a font size of 12. Paper size shall be 8 1/2" X 11,", and margins shall be no smaller than 1 inch, and each page within a volume shall be numbered consecutively. Document file formats submitted shall be Microsoft Office (.docx, pptx, .xlsx, etc.), or Adobe (.pdf). Do not include extraneous information not requested by the RFQ.

Cover Letter General: Provide an introduction page to include CAGE code, Unique Entity Identification (UEI), and Tax Identification Number (TIN). Also include your Small Business Administration (SBA) certification for you socioeconomic status, e.g. small business, women owned, HUBZone, etc. The cover letter submission shall be signed by an officer of the quoter's company authorized to commit the company; shall indicate that the quote is valid for 90 calendar days from the date of the solicitation closing; shall identify by name, title, phone number and email any person authorized to negotiate on the quoter's behalf and should express the extent to the quoter's commitment to achieve the objectives of the solicitation and comply with the terms and conditions of the contract. Any significant deviation to the contract should be indicated, including one's reasons.

Volume I, Quote General: Your quote shall consist of the following: (1) Standard Form 1449, Solicitation/Contract/Order for Commercial Items, with blocks 12, 17, and 30 completed by you (including any amendments issued). (2) Standard Form 1449, Solicitation/Contract/Order for Commercial Items, Section SF 1449 - Continuation Sheet (Schedule of Supplies/Services), with your proposed prices inserted in the appropriate blank spaces. (3) Quoters shall ensure that all clauses and provisions that require "fill in" information are appropriately completed, including the proposed prices. 

The completion and submission of the above items of information will constitute your quote and written assent to perform in accordance with the terms of this RFQ. 

Volume II, Technical General: The vendor shall submit specification, descriptive literature such as manufacturer cut sheets or brochures confirming the items, make or model number to clearly reference the descriptive data being provided. An active html link is an acceptable means to provide the information as well. Contractor's quoted supplies shall, at a minimum, meet the salient characteristics, specifications, deliverables, or performance requirements outlined in the solicitation.

Volume III, Past Performance General: The vendor shall submit up to three past performance efforts that were for recruiting promotional items to other state National Guards or U.S. Army. Content for this submission should include the Contract number, date awarded, date delivered, total dollar amount awarded, and a general description of the action (ex/ screen printed t-shirts, sweatshirts, backpacks etc...). Past performance information may be obtained from any sources available to the Government. For example, the Government may retrieve past performance information from the Contractor Performance Assessment Reporting System (CPARS), GSA, or Federal Awardee Performance and Integrity Information System (FAPIIS).

Questions. Questions concerning this RFQ or requests for clarification shall be made in writing via email to the Contract Specialist, Tom Ryan at thomas.j.ryan36.civ@army.mil. The due date for questions will be 3:00 PM EST on January 5th, 2026. As soon as a vendor is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each vendor instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Subject: Maine Army National Guard (MEARNG) Recruiting Promotional Items - RFQ No. W912JD26QA006.

The Government is not obligated to provide responses to all questions submitted by vendors, but will consider the responses, consolidate them, and submit responses to https://www.sam.gov. All information relating to this RFQ, including changes/amendments and information prior to the date set for receipt of quotes will be posted on https://www.sam.gov.

Discussions: The Government intends to evaluate quotes and award a contract without further communicating with the quoters. Therefore, the offeror's initial offer should contain the vendor's best term from a price and technical standpoint. However, the Government reserves the right to conduct discussion, if later determined by the Contract Officer, to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Electronic Invoicing through Procurement Integrated Enterprise Environment (PIEE): To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through PIEE. Additional information and registration for PIEE can be completed online at: https://wawf.mil/piee-landing/. Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through PIEE upon satisfactory completion of work and the receipt of a proper certification for payment.