This Solicitation opportunity from Utah was posted on July 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Maintenance for Mailing Equipment
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The Utah Division of Purchasing has issued a notice of intent to award a sole-source contract for annual maintenance, repair, and software updates for OPEX document scanning and mailing equipment that is no longer in production but remains in active use by the agency. This procurement, identified by solicitation number CS27-1 and classified under NAICS code 811420, is being pursued without competition due to the exclusive availability of service support for this discontinued equipment, meeting the legal threshold under the Utah Procurement Code for non-competitive award. The estimated contract value is $51,230, covering essential servicing of legacy machinery vital to the agency’s operational continuity, with all performance required to occur within the state of Utah under FOB Destination, Freight Prepaid terms. The contract is structured as a purchase order with no specified period of performance or renewal options, and no detailed line-item pricing or delivery schedules have been provided beyond the scope of annual maintenance for the specified equipment. Vendors seeking to challenge the sole-source determination must submit a formal response by the deadline of July 13, 2026, which includes documented evidence of alternative sources capable of providing comparable or superior service, proof of ability to deliver equivalent proprietary components, and a detailed cost comparison demonstrating that their proposed solution would not incur significantly higher transitional costs. Any proposer must also certify they are not engaged in an economic boycott or boycott of the State of Israel as defined by Utah Code 63G-27-102, and agree to abstain from such activities throughout the contract term. Additional restrictions prohibit vendor contact with the conducting procurement unit, mandate submission of both redacted and non-redacted versions of any confidential business information under Utah Code § 63G-2-305, and require that claims of confidentiality include specific page and paragraph justifications without redacting the entire proposal. The point of contact for inquiries is Charm Siddoway, and all responses must comply strictly with the specified submission protocols without exceptions.
General Info
Agency
NAICS
Place of Performance
UT, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The Division of Purchasing is publishing this notice pursuant to the Utah Procurement Code. The Conducting Procurement Unit submitted this form to the Division of Purchasing claiming that it intends to award a contract without competition if it is determined by the Division of Purchasing, in writing, that:
- there is only one source for the procurement item; - transitional costs are a significant consideration in selecting a procurement item; or - the award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
In the Files section the Conducting Procurement Unit has identified its justification for wanting to award a contract without engaging in standard procurement process. You MUST read all of the documentation in the Files.
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