Maintenance, Repair, Body Work & Paint for City and School Commercial Vehicles FY27

The City of Cambridge is soliciting bids for comprehensive Maintenance, Repair, Body Work & Paint services for its commercial fleet, including city and school vehicles, under solicitation COC-IFB-FY26-30987, with proposals due by June 11, 2026. The contract requires vendors to provide all necessary management, supervision, parts, and labor to service vehicles to manufacturer specifications, including general automotive repairs with a one-business-day response timeline, body work restoration to pre-accident condition using a three-dimensional measuring system and ADAS calibration, and glass replacement. Specific warranty requirements include a 12-month warranty on all repairs, parts, and labor; a 120-day warranty on parts; and a four-year warranty on body refinishing. Bidders must be certified collision repair centers with secure facilities, possess specialized diagnostic tools, and employ ASE-certified or manufacturer-trained mechanics. The solicitation is structured into two sections: Section 1 for preventative maintenance and general repairs, which may award a primary and a contingent contract based on lowest price, and Section 2 for body work, which will award a single contract. Pricing for parts must include a markup rate disclosed as a numerical factor, and all bids must include prepaid transportation and delivery to Cambridge, MA. The City specifies that estimated quantities are for planning purposes only and does not guarantee purchase volumes. Vendors must comply with multiple municipal, state, and federal regulations including the Cambridge Truck Safety Ordinance, which mandates compliance with Section 2.112.080 and requires large vehicles to display a valid compliance sticker from Cambridge or Boston Inspectional Services before service delivery. The Living Wage Ordinance (2026) requires all workers to be paid at least $20.32 per hour, and contractors must provide wage theft prevention certifications as required by Executive Order 2016-1. Non-discrimination is strictly enforced, prohibiting bias on the basis of race, color, sex, religion, disability, national origin, gender identity, sexual orientation, marital status, or source of income. Contractors are required to indemnify the City against claims for personal injury or property damage, submit MSDS sheets for hazardous material deliveries, and accept only inside deliveries with no tailgate or city-assisted unloading. The City reserves the right to terminate the contract with seven days’ notice and may immediately terminate for material misrepresentation, failure to perform satisfactorily, or breach of nondiscrimination or inspection requirements. Bidders