Maintenance, Repair, Upgrade, and Inspection of Security Systems and Associated Equipment, Statewide

The Texas Department of Transportation is soliciting proposals under solicitation number 601440000053117 to establish a statewide contract for the maintenance, repair, upgrade, and inspection of security systems and associated equipment serving its Support Services Division. Multiple vendors will be awarded under this contract to ensure comprehensive coverage across Texas, with work requiring strict adherence to standards including the Texas Occupations Code Chapter 1702 and the National Electrical Code. The contract has an initial term ending August 31, 2027, with three optional three-year renewal periods available at TxDOT’s sole discretion, and written notice of renewal will be provided at least 30 days prior to expiration. Responses must be submitted via the designated online portal by the July 1, 2026, deadline, and all submissions must be in PDF format with pricing in Excel, not exceeding 20 MB in total size. The solicitation requires full compliance with federal and state regulations, including SAM registration, HUB subcontracting plan submission, and adherence to prohibitions against human trafficking, foreign adversaries listed by the U.S. Department of Commerce, and energy company boycotts. All proposals will be evaluated using a best-value approach, where 65 points are assigned to the vendor’s approach to meeting the Statement of Work requirements, 20 points to pricing, and 15 points to qualifications and experience. Responses must pass mandatory pass/fail gates including completeness, financial capability, vendor performance history through the CPA Vendor Performance Report, and an approved HUB Subcontracting Plan. Pricing is firm, fixed-rate, with all unit costs inclusive of shipping, handling, delivery, and fuel surcharges delivered FOB destination. Reimbursement for equipment rental is capped at $20,000 for evaluation purposes but is a non-biddable line item. Materials and parts are reimbursed at actual cost plus a specified markup; projects over $25,000 require an additional percentage markup on total cost. Vendors must maintain all required licenses from the Texas Department of Public Safety Private Security Bureau, provide qualified personnel with at least three years of recent experience in security systems, and ensure all technicians are fluent in English. Insurance requirements include workers’ compensation, commercial general liability, and commercial automobile coverage. All work must be performed in first-class condition, with damaged goods rejected without cost to TxDOT, and documentation such as daily timesheets, approved repair quotes, and proof of subcontractor payments