Maintenance Services For Electric And Solar-Powered Traffic Control Devices

The County of Yolo is soliciting qualified contractors to provide comprehensive electrical maintenance and repair services for its network of traffic control devices, including traffic signals, flashing beacons, and radar feedback signs, many of which are solar-powered. Services encompass bi-monthly and annual preventive maintenance, emergency troubleshooting, and installation of new devices on County-installed posts, with all work required to comply with California prevailing wage laws and performed by licensed, IMSA-certified personnel. The contractor must respond to all service calls, including emergencies, within two hours, and all repairs exceeding $2,500 require prior County approval. The scope includes devices listed in Tables 1–4 and mapped locations across Yolo County, with potential additions during the contract term, and requires adherence to the California Electrical Code, CAL/OSHA, CA-MUTCD, and federal debarment regulations. A one-year warranty covers all workmanship and materials, and service logs with detailed documentation must be submitted regularly. The contract is structured as a multi-year agreement with an initial performance period from July 1, 2029, to June 30, 2030, and an optional renewal year through June 30, 2031. All pricing is F.O.B. destination, freight prepaid, with the proposer responsible for transportation and claims. Proposals must be submitted electronically via the Beacon Bid platform by September 2, 2026, and include nine mandatory exhibits covering qualifications, approach, cost breakdowns, references, and compliance statements. Evaluation is based on a 95-point system prioritizing qualifications (30 points), proposer’s approach (25 points), and demonstrated competency (25 points), with cost reasonableness and references making up the remainder; proposals must pass a mandatory quality and completeness threshold for consideration. The County retains full inspection and audit rights, including under OMB Circular A-133 and HIPAA, which imposes strict PHI protection obligations on the contractor and any subcontractors. Insurance requirements include general liability and workers’ compensation coverage maintained for five years post-completion, and the contractor must indemnify the County against claims arising from performance. No subcontracting or assignment is permitted without written approval, and termination can occur for cause, convenience, or unappropriated funds with proper notice. Payment is processed by the County Auditor-Controller within 30 days of authorization, though no electronic invoicing system is specified.