Master Agreement for On-Call Architectural Services

The Town of Cary is soliciting proposals under solicitation number 354-FCFS27-18 for a Master Agreement for On-Call Architectural Services to support various capital improvement projects in North Carolina. This qualifications-based selection, conducted in accordance with the Mini-Brooks Act, prioritizes firm experience and project needs over price. Proposals are evaluated based on team and firm experience and qualifications (50%), project understanding, approach and schedule (40%), and firm background (10%). The Town will rank the most qualified firms and enter negotiations with the top-ranked candidate, moving to the next most qualified firm if initial negotiations fail. Selected firms will provide professional architectural services on an as-needed basis, with specific tasks, deliverables, and acceptance criteria defined in individual Statements of Work. The contract requires the use of electronic invoicing via PDF, with payments processed within thirty days of receipt of approved invoices containing a valid purchase order number. Key requirements include maintaining insurance for three years following the termination of the project and adhering to strict personnel management rules, where changes to key staff require prior written consent from the Town. If federal funds are utilized, the contract mandates compliance with federal regulations, including the Davis-Bacon Act, the Clean Air Act, and the Federal Water Pollution Control Act. Proposals must be submitted electronically via the North Carolina electronic Vendor Portal by November 18, 2026.