Master Lease Finance Agreement

The City of Hartford is soliciting proposals to establish a Master Equipment Lease/Purchase Agreement to finance motor vehicles and other equipment for use by various city departments in supporting essential government functions. This indefinite delivery agreement, identified by solicitation number 6277, does not specify exact equipment quantities or pricing details upfront but requires vendors to submit comprehensive pricing and lease terms through the PlanetBids E-Procurement Portal. Responses are due by May 19, 2026, and participation is restricted to vendors registered on the portal, with mandatory attendance at a pre-bid conference. While federal acquisition regulations do not apply, the procurement is governed by City of Hartford ordinances that mandate compliance with minority- and women-owned business enterprise (MWBE) participation, requiring a minimum of 15% utilization of certified MWBEs, as well as preferences for Hartford-based small businesses. Bidders must also be prequalified by Connecticut’s Division of Administrative Services if the contract value exceeds $500,000, comply with OSHA standards for projects over $100,000, submit wage certifications, and provide insurance coverage as outlined in Exhibit 1. No bid bond is required. The contract is expected to be awarded based on compliance with these mandatory requirements and responsive pricing, with an inferred likelihood of a Lowest Price Technically Acceptable approach due to the absence of qualitative evaluation factors. All equipment will be delivered and used within Hartford, Connecticut, with inspection and acceptance likely occurring at city facilities, though specific delivery locations are not detailed. There is no stated contract value, estimated ceiling, or formal line-item structure; instead, individual equipment acquisitions will be triggered through task orders under the master agreement. No federal identifiers like CAGE or UEI are required, and the point of contact for inquiries is Rachel Botts of the Procurement Services Unit.