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Master Order for Shuttle Vehicle Service and Maintenance for TAMUV

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TAMU-ITB-26-5069State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Texas A&M University-Victoria is soliciting proposals for a Master Order to secure ongoing mechanical maintenance, preventive services, and emergency repair support for its fleet of university-owned shuttle vehicles. The goal is to maintain all shuttles in safe, reliable, and optimal operating condition throughout the agreement term, with a preference for vendors located within 20 miles of the campus to ensure timely response and service efficiency. This contract will serve as a framework for consistent, high-quality vehicle care to support campus transportation needs. The solicitation, designated as TAMU-ITB-26-5069, was posted on July 13, 2026, and proposals must be submitted by July 27, 2026, at 8:00 PM CT. The contracting authority is Texas A&M University, operating under the SLED category, with Dylan Hobgood listed as the primary point of contact for inquiries. Interested vendors are expected to be licensed and qualified to provide comprehensive automotive services, and performance will be required on or near the university campus in Victoria, Texas. The opportunity is accessible via the TX SmartBuy portal for all interested parties.

General Info

Texas A&M University-Victoria seeks local vendor for shuttle maintenance, repair, and preventive services via TAMU-ITB-26-5069, due July 27, 2026.

Agency

Texas A&M University

NAICS

811198 - All Other Automotive Repair and MaintenanceView NAICS

Place of Performance

TX, US

Set-Aside

NONE

Documents

(1)

TAMUV-ITB-26-5069 Invitation to Bid for Shuttle Vehicle Service and Maintenance

DOCitb

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

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Organization & Contact Information

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AgencyTexas A&M University
Contacts1 person available
OfficeTX, US
Organization / Agency
Texas A&M University
Office AddressTX, US

Full Description

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Texas A&M University-Victoriaseeks to establish a Master Order with a qualified and licensed automotiveservice provider to deliver ongoing mechanical maintenance, preventativeservices, and emergency repair services for university-owned shuttle vehicles.The intent of this Master Order is to ensure all university shuttles remain insafe, reliable, and peak operating condition throughout the term of theagreement. It is preferred the vendor bewithin 20 miles of the University.

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Master Order for Shuttle Vehicle Service and Maintenance for TAMUVTexas A&M University-Victoria is soliciting bids to establish a Master Order for comprehensive mechanical maintenance, preventative services, and emergency repairs for its fleet of university-owned shuttles, with performance required at the Victoria, TX campus. The solicitation, numbered TAMU-TAMU-ITB-26-5069, was posted on July 13, 2026, with responses due by July 27, 2026, and the contract is expected to commence on September 1, 2025, for an initial one-year term with automatic one-year renewals up to a maximum of five years, unless either party provides a 30-day notice of non-renewal. All work must be performed in compliance with Texas A&M campus safety policies, facility access rules, and industry standards for parts quality and workmanship, with delivery and performance specified at F.O.B. Destination, Freight Prepaid and Allowed, meaning the vendor assumes full responsibility for costs and risks until delivery at the campus. The estimated annual expenditure is $25,000, though this is informational and not a guarantee; pricing details for hourly rates and installation fees are left blank for bidder completion. Bidders must submit responses electronically via the AggieBid portal, with manual submissions allowed only via email, express mail, U.S. Postal Service, or hand delivery, accompanied by a completed W9 form for vendor onboarding. Non-electronic submissions must use Texas A&M’s official forms. Evaluation will be based on a best-value approach considering purchase price, vendor reputation, service quality, compliance with needs, past performance, impact on state HUB and minority business goals, long-term cost, and use of non-proprietary materials. Vendors must meet Texas-specific requirements including submission of a HUB Subcontracting Plan if certified as a VetHUB, with ongoing reporting obligations such as Progress Assessment Reports and permit for on-site audits. Insurance must comply with Texas Department of Insurance standards, and all parts and repairs require a minimum one-year warranty. The contract is subject to termination if state legislative appropriations are not secured. No formal FAR clauses are incorporated, as this is a state-level procurement governed by Texas A&M’s internal terms and conditions, with additional requirements outlined in attached documents including detailed specs, insurance standards, and the state HUB subcontracting plan.
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