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MCD Pre-Admission Screening and Resident Review for Indications of Serious Mental Illness Level II Assessments and Select Determinations

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SRC0000037365State & Local

Contract Overview

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The Ohio Department of Administrative Services, on behalf of the Ohio Department of Medicaid, is soliciting proposals for a single contractor to perform statewide Level II Pre-Admission Screening and Resident Review (PASRR) evaluations. The contractor will assess individuals with indications of serious mental illness (SMI), including those with dual diagnoses of SMI and developmental disabilities, to determine if they require nursing facility services and specialized mental health services. This effort ensures that individuals are placed in the most inclusive and least restrictive environments in accordance with federal regulations, including the Omnibus Budget Reconciliation Act of 1987, and state regulations under OAC 5122-21-03. Key deliverables include in-depth psychiatric and functional evaluations, clinical determination letters, and comprehensive electronic reporting. The contract term runs from the date of signature through June 30, 2029, with options for a one-month renewal at the end of the initial term and potential mutual renewals for up to six additional years. Award selection is based on a total scoring system of 920 points, weighted across technical requirements (620 points), cost (200 points), and presentations (100 points), with a minimum technical threshold of 372 points required to avoid disqualification. The selected contractor must maintain a HIPAA-compliant infrastructure, provide rigorous cybersecurity assurances such as SOC 2 Type 2 or ISO 27001, and implement an agency-approved quality assurance program. Additionally, the contractor is required to utilize an automated electronic invoicing system and adhere to specific Minority Business Enterprise (MBE) participation and reporting requirements.

General Info

Ohio seeks a contractor for statewide Level II PASRR evaluations through June 2029.

Agency

Administrative Services, Mcd-medicaid

NAICS

621420 - Outpatient Mental Health and Substance Abuse Centers

Place of Performance

OH, USA

Set-Aside

NONE

Documents

4

Exhibit 1: State IT Policy, Standard and Service Requirements

DOCX, High priority: read this firstspecifications
High

Ohio Dept of Medicaid - PASRR SMI Level II Evaluations RFP (SRC00000037365)

DOCX, High priority: read this firstrfp
High

SRC0000037365_MCD006 Cost Proposal

DOCX, High priority: read this first2 pages · cost-proposal
High

Ohio Department of Medicaid Business Associate Agreement

PDF, Low priority5 pages · contract-document
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyAdministrative Services, Mcd-medicaid
ContactsNo contacts available
OfficeN/A
Organization / Agency
Administrative Services, Mcd-medicaid
Office AddressN/A
ContactsNo contact information available

Full Description

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The purpose of this RFP is to solicit Proposals for a single Contractor to perform statewide individual Level II Pre-Admission Screening and Resident Review (PASRR) evaluations of individuals with indications of serious mental illness (SMI), including those who are dually-diagnosed with SMI and a developmental disability (DD) as mandated by the federal government, to determine whether individuals and residents of nursing facilities (NF)s who have indications of SMI require NF services and specialized services for mental illness. In Ohio, specialized services for mental illness are arranged by the Department of Behavioral Health (DBH) to be provided in combination with NF services, and the services must be available in the community.
OHIOBUYS TRAINING MATERIALSOhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/bidder-and-supplier-training/04-ob-trainingTo participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.Technical Support 1-877-644-6771If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal.
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