MEDICAL AID STATION AND WARMING TENTS

This is a Sources Sought Notice This notice is issued solely for information and planning purposes - it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government-wide Point of Entry. It is the responsibility of potential offerors to monitor the Government-wide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code is: 532289, All Other Consumer Goods Rental. The Commander, Joint Forces Headquarters, National Capital Region, Military District of Washington (JFHQ-NCR/MDW) is responsible for Presidential State Funerals, Inaugurations, and other events across the National Capital Region (NCR). The command frequently uses tents as medical aid stations, holding areas and troop warming/cooling stations. This Blanket Purchase Agreement (BPA) is to be used to provide tents, with associated items, for State Funerals, Presidential Inauguration, and other events conducted within the NCR as requested by the Contracting Officer or their authorized representative. Contractor personnel performing work under this BPA shall sign a confidentiality agreement with Joint Force Headquarters-National Capital Region (JFHQ-NCR) and may be required to pass a background check conducted by US Secret Service (USSS). These measures must be met at the time of the proposal submission and must be maintained for the life of the BPA. All tents provided under this BPA will be free standing (i.e. erected and supported without stakes). Tents should be white, and if available at no additional cost, red striped roofs are preferred for medical tents when requested by the COR or KO. Opaque side walls are required. Tents will have adequate lighting, power generation and heating/cooling to sustain these tents operationally for up to 24 hours. Tents will be needed for up to seven (7) days per event. The Contractor will provide all labor, transportation, equipment, generators, lights, and components required to install and remove these tents. Contractor shall be responsible for delivery, installation, operational testing, maintenance, clean-up and removal of all equipment and components needed to operate tents. Power connected to tents shall be provided by the contractor and in accordance with National Electric Code (NEC). The Contractor shall provide at least eight (8) 20-foot by 20-foot (20'x20) tents, at least one (1) 20-foot by 10-foot (20'x10) tent, at least three (3) 30-foot by 40-foot (30'x40) tents, at least three (3) 20-foot by 50-foot (20'x50) tents, and at least three (3) 15-foot by 30-foot (15'x30) tents. The Contractor shall refuel the generators and heaters/coolers with diesel fuel when requested by the KO or COR for additional fuel. All provided tents shall have the following: Exterior wall color shall be white. Red and white striped roof is preferred if available at no additional cost at the request of COR or KO, otherwise white exterior roof is acceptable. Interior wall color shall be white. Tents shall have four (4) doors and two (2) windows. Tents will be AirBeam / AirFrame Soft Shelter tents or equivalent, to allow for their being erected on asphalt/concrete surfaces - tent stakes cannot be used. Interior lighting sets providing enough lighting to conduct emergency medical procedures. Environmental Conditioning Units (ECUs), providing heating or cooling to tent depending on season as requested by the Contracting Officer or COR. Temperature control shall be capable of maintaining temperatures at or below 75 degrees and greater than 65 degrees Fahrenheit. Heating and cooling units are to be powered by diesel fuel or via electricity powered by the generator. Three (3) 2-foot by 6-foot (2'x 6) tables. Six (6) chairs. One (1) fire extinguisher. Silent diesel generator. Contractor is responsible for connecting generators to the tents and testing the system. Generator specifications: Contractor shall be responsible for delivery, installation, operational testing, training, maintenance, supply of fuel (full tank at start of rental), and removal of all generator equipment and material to and from sites. All equipment, cables, distribution boxes, and other miscellaneous equipment needed to operate generators and connect power to tents must be provided by the contractor and in accordance with the National Electric Code (NEC). Each tent will have six (6) power outlets (three prongs GCFI preferred). Power distribution system and outlets must have capability of handling high amperage (between 15 to 20 amps) medical devices operating simultaneously on multiple outlets. Power distribution system will also be used to power lighting and heating/cooling unit as needed. All generators will be - whisper quiet type and provide continuous power. During Presidential Inauguration, generator noise along parade route will not exceed limits used for movie production support. Contractor will ensure generators are fueled (top off) prior to the event start time. The generators must be able to operate continuously for 18 hours without refueling as needed. Provisions are to be made for cleanup response and to prevent fuel spillage to protect areas where generators are located. Catch trays or similar system are required under the generators to prevent fluids from contaminating surrounding area. Contractor will provide materials to cover spare fuel tanks and chains and locks to secure spare fuel tanks. All tents and associated equipment shall be available for simultaneous use. Unlike the Inauguration, State Funerals are conducted with very little advance notice. The dates are unknown until actual demise of a sitting or former President. The contractor will be given 36 hours notice to set up tents and associated equipment. Set up of these tents may occur on weekends and/or nighttime hours. Based on the information provided above, interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 3:00 p.m. Eastern Time, 18 June 2021. Provide responses to this notice to: Sherry L. Carner, Contracting Officer, sherry.l.carner2.civ@mail.mil And Kenneth Lutes, Contract Specialist, Kenneth.l.lutes.civ@mail.mil Telephone responses will NOT be accepted. In response to this sources sought, please provide: 1. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) And the corresponding NAICS code. 2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. 3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. 4. Information to help determine if the service is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc. 5. Identify how the Army can best structure these contract requirements to facilitate competition by and among 8(a) small business concerns. 6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@mail.mil or 210-466-3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the FedBizOpps notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion. 7. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.