This Government Contract opportunity from Department Of Health And Human Services was posted on July 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Medical Records Reviews for NNMC
Contract Overview
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The Indian Health Service’s Northern Navajo Medical Center intends to award a sole-source contract to Hardenbergh Group Inc. for comprehensive medical records review services valued at approximately $19 million under NAICS code 541618, Other Management Consulting Services. The contract requires the contractor to provide board-certified, independent physician reviewers to conduct Initial and Ongoing Professional Practice Evaluations, as well as focused peer reviews for inpatient and outpatient medical records across fourteen clinical specialties including Emergency Medicine, Pediatrics, Internal Medicine, Surgery, Obstetrics and Gynecology, Psychiatry, Radiology, Pathology, and others. Reviews must assess whether provider care and documentation meet established specialty standards of care, with urgent reviews required to be completed within twenty-one days. The contractor must ensure all reviewers are fully credentialed, provide CVs upon request, and maintain strict compliance with HIPAA as a Business Associate, including secure handling and destruction or return of all protected health information within 120 days of review completion. The performance period spans a twelve-month base term with two optional twelve-month extension years, with work primarily serving the Shiprock Service Unit and associated ambulatory care facilities in New Mexico, though the official place of performance is listed as Gallup, NM. Payment is contingent upon fully satisfactory service delivery, with no compensation for incomplete work, and performance will be formally assessed through a Contractor Performance Assessment Report used for future contracting decisions. The government mandates 100% compliance with standards of care, professional communication, and task completion as acceptance criteria, and surveillance will be conducted via periodic inspections and customer feedback. Although the contract is proposed as sole source due to the contractor’s prior performance history at the facility, any other firm may submit a capability statement via email by 10:00 a.m. MDT on July 17, 2026, to determine whether competition is warranted. The contracting office is located in Window Rock, AZ, and all official correspondence must be directed to Melissa Lake or Shannon Seaboy at the provided IHS email addresses.
General Info
Agency
NAICS
Place of Performance
Gallup, NM, 87301, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The Indian Health Service, Northern Navajo Medical Center (NNMC), located in Shiprock, New Mexico intends to negotiate a sole source award with Hardenbergh Group Inc. The North American Industry Classification System or NAICS code is 541618 Other Management Consulting Services $19M.
The required services include independent physician peer review, Initial Professional Practice Evaluations (IPPE), Ongoing Professional Practice Evaluations (OPPE), and professional practice reviews for inpatient and outpatient medical records. The contractor shall provide board-certified physician reviewers who are independent, free from conflicts of interest, and qualified in the applicable specialty under review. Reviews may be required in multiple clinical disciplines, including but not limited to Emergency Medicine, Pediatrics, Internal Medicine, Rheumatology, Family Medicine, General Surgery, Obstetrics and Gynecology, Orthopedics, Podiatry and Wound Care, Optometry, Neurology, Pathology, Radiology, Rehabilitation Services, and Psychiatry.
The contractor must be capable of performing timely medical record reviews, including urgent reviews with completion generally required within twenty-one (21) days of receipt of records. The contractor shall facilitate direct communication between hospital leadership and designated physician reviewers, provide reviewer qualifications and curriculum vitae upon request, and maintain established review procedures. All reviews must assess whether the provider's care and documentation meet the applicable specialty standard of care.
The contractor shall comply with all applicable privacy and confidentiality requirements, including HIPAA Business Associate obligations, maintain secure handling of protected health information, and ensure proper disposition of records following completion of reviews. The contractor shall also maintain the ability to provide additional review-related services as mutually agreed upon by the parties and assume responsibility for the professional performance of its physician reviewers.
Period of Performance:
Base: 12 months
1st Option Year: 12 months
2nd Option Year: 12 months
In accordance with principles of RFO 12.102(a) Sole Source Justification may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization). Hardenbergh Group Inc. has provided medical records review for Inpatient and Outpatient Department at Northern Navajo Medical Center.
This notice of intent is not a request for quotations, and a solicitation will not be issued in conjunction with the notice of intent. Any potential sources other than Hardenbergh Group Inc. may submit a capability statement via electronic email by 10:00 AM MDT on July 17, 2026. Any other form of communication will not be considered. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely with the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition or proceed with a single-source award.
The point of contact for this action is Melissa Lake, Contract Specialist and can be reached at Melissa.Lake@ihs.gov
**Please forward ALL correspondences to Shannon Seaboy, Contract Specialist at Shannon.Seaboy@ihs.gov**
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