Medical Tent AC Systems - Re-Solicit

Escambia County EMS is seeking to acquire five complete Air Shelter AC Systems mounted on all-terrain carts, along with supporting accessories, to enhance their emergency response capabilities. The procurement is conducted through a re-solicitation process under solicitation number PD 25-26.027, posted on December 3, 2025, with bids due by December 16, 2025. The technical specifications specify 3.5-ton HVAC units capable of providing 42,000 BTU cooling and 41,000 BTU heating, with an airflow of 1,400 CFM, using R32 refrigerant, and designed for rapid deployment in field conditions. Each system must include ducting, remote thermostats, and power cords, and be delivered to the designated public safety facility in Pensacola, Florida. The procurement emphasizes compliance with safety standards, responsibility, and responsibility certifications, with evaluation based on responsiveness, price, qualifications, and overall value. The solicitation details the contractual and administrative framework, including local contract clauses covering ethics, legal compliance, patent indemnity, and public records, with no explicit FAR clauses. Offerors are required to submit comprehensive responses via an online procurement portal, including bid forms, affidavits, references, and certifications related to ethics, debarment, and labor practices. Packaging and marking instructions specify that units must be new, properly labeled with contractor and manufacturer details, and suitable for shipment under standard commercial practices, with no specific MIL-STD packaging standards referenced. Inspection and acceptance will occur at the delivery site, with the contractor responsible for ensuring units meet all specifications and safety standards before final approval. Although no specific contract type or maximum value is explicitly stated, the process appears to be for a firm-fixed-price award based on the lowest responsive bid meeting all technical and administrative requirements. The procurement aims to ensure rapid, reliable delivery of field-ready HVAC units to support emergency medical operations in Escambia County.