Microchips and Scanners for Adopted Animals

The City of Norfolk is seeking a responsible vendor through Invitation for Bids IFB 11264-0-2026/JF to provide passive electronic microchips, five handheld microchip scanners, and related training materials for its Animal Care and Adoption Center. The objective is to improve the identification of adopted companion animals and increase the rate of reuniting lost pets with their owners. Technical requirements specify that both chips and scanners must be FCC approved and operate at a frequency of either 134.2khz or 125khz. Microchips must be delivered in sterilized single-use syringes with unique identification numbers, and scanners must be capable of operating in temperatures ranging from -40 to +60 Celsius. A critical functional requirement is the ability to automatically upload newly implanted chip information to PetPoint shelter software on a daily schedule. The contract will be awarded to the lowest responsive and responsible bidder. All orders must be delivered FOB Destination to Norfolk, Virginia, within five business days of placement, and the City will not accept minimum order quantities. Bidders must provide comprehensive insurance coverage, including Commercial General Liability of at least 1 million dollars per occurrence and Automobile Liability of 2 million dollars. Payment will be processed exclusively via electronic funds transfer through ACH, Fedwire, or virtual credit cards. Submissions must be made electronically by September 11, 2026, and must include various certifications regarding non-discrimination, federal immigration law, and authorization to transact business in the Commonwealth of Virginia.