Milton Grave Liners IFB

The Town of Milton is soliciting sealed bids for the purchase of grave liners to be used at the Milton Cemetery, with the solicitation numbered BD-26-1299-1299C-1299L-130541 and issued on June 11, 2026. Bids must be submitted in sealed physical envelopes by 10:00 AM on July 8, 2026, and delivered to the Town Hall at 525 Canton Avenue, Milton, MA 02186; electronic submissions are strictly prohibited. The contract is structured as a Firm-Fixed-Price agreement with a one-year initial term, extendable by two optional one-year periods through June 30, 2029. The scope includes delivery of 110 units of 30-inch single-depth grave liners with four steel handles and 15 units of 30-inch double-depth liners featuring concrete dividers and matching covers, as detailed in Exhibit A, with all deliveries made directly to the cemetery upon request. Bidders must demonstrate at least four years of relevant industry experience, proven capacity to meet quantity demands, and delivery capability, and must submit mandatory certifications including non-collusion, tax compliance, and vote certification as outlined in Appendix B. The award will follow a Lowest Price Technically Acceptable model, prioritizing the lowest bid among those meeting all technical and responsibility requirements, with no trade-offs allowed between cost and other factors. Pricing is left as a blank placeholder in the solicitation for bidders to complete, and no estimated contract value is provided. The Town will pay undisputed invoices within 45 days, with monthly invoicing required, and no sales tax will be charged due to municipal tax-exempt status. Contractors must carry $1 million in general liability insurance and workers’ compensation coverage, naming the Town as an additional insured, and are classified as independent contractors. The contract permits termination without cause upon 30 days’ written notice and prohibits fuel surcharges or administrative fees. All modifications require mutual written agreement, and failure to comply with submission format, certifications, or responsiveness will result in bid rejection.