This Solicitation opportunity from Minnesota was posted on June 24, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Mndot2025 & 2026 Survey Technical Workshop
Contract Overview
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The Minnesota Department of Transportation is seeking proposals through a formal Request for Proposal process to select a contractor for the 2025 and 2026 Survey Technical Workshop Conferences. The contract will span from the date of award through June 30, 2026, with the primary goal of organizing and executing these conferences, which are expected to attract approximately 350 attendees each year. The conferences are scheduled to take place in early March, with preferred dates in 2025 being March 11-13, and in 2026 March 10-12, though alternative dates are also available. The conference venue must be located within 65 miles of Baxter, Minnesota, and the pricing submitted must be firm, regardless of actual attendance numbers. Responses must be submitted exclusively through the Supplier Portal by July 15, 2024, and electronic or email submissions will not be accepted. The process includes a deadline for questions by July 5, 2024, with all inquiries addressed via addenda. Responders are required to submit various documentation, including declarations, exception forms, workforce certifications, and a detailed price schedule. The contract value is estimated between $500,000 and $1,000,000, and the project is managed by a designated government contact, Rhiannon Fissehaye. Assistance with registration or navigating the system is available through the Vendor Assistance Helpdesk.
General Info
Place of Performance
MN, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
PURPOSE AND BACKGROUND. The purpose for this Solicitation (RFP) is to receive responses and award a to contract(s) with a Contractor(s) to provide 2025 and 2026 Survey Technical Workshop Conference for Minnesota Department of Transportation, contract release number C-861.
DATES: The dates for the conference will be one option for each year from the following selected dates: 2025 Preferred Dates are March 11 – 13, 2025, Alternative Dates are March 18 – 20 or March 25 – 27, 2025. 2026 Preferred Dates are March 10 – 12, 2026, Alternative Dates are March 17 – 19 or March 24 – 26, 2026. The estimated number of attendees in 350. The State does not guarantee a minimum number of attendees, lodging rooms or meals. Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
GEOGRAPHICAL LIMITATIONS: The conference facility must be located within 65 miles from 7694 Industrial Park Road, Baxter, MN 56425-8096. Google Maps will be used to determine distance.
CONTRACT TERM. The Contract Term will be from the date of contract execution through June 30, 2026.
SUBMITTING QUESTIONS. The deadline for submitting questions is July 5, 2024, at 3:00 PM Central Time. Questions must be submitted in writing to Rhiannon Fissehaye at contact@example.gov. All questions received by the cutoff date and time will be responded to via an addendum. SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at +1 (555) 000-0000 Option 1, then again Option #1.
Responders need to submit all requested documentation, including, but not limited to, the following documents: 1. Attachment A: Responder Declarations 2. Attachment B: Exceptions to State's Standard Terms and Conditions 3. Attachment D: Responder Forms a. Veterans Preference Form (If Applicable) b. Workforce Certification 4. Attachment E: Additional Information 5. Exhibit D Price Schedule
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