Mobile MRI Service Solicitation

INFORMATIONAL SOLICITATION GUIDANCE: It is important that your company read,understand and submits a proposal that is current, accurate and complete. The list below includes but is not limited to vital information that must be acknowledged as well submitted with your proposal. - This is a Firm Fixed Price Contract and No Conditional Proposals will be accepted, ref FAR 16.202-1, FAR 15.101-2, solicitation addendum 52.212-1 page 40 and addendum 52.212-2 page 47. - Ensure you submit prices for the Basic year and Option years pages 2-6. - Ensure you submit all of the required information for all the factors and sub-factors, addendum 52.212-1 and addendum 52.212-2 solicitation pages 39-48. - Ensure you provide your past performance questionnaires, solicitation page 47 - Late proposals will NOT be accepted - FAR 52.212-1(f), solicitation page 43 Section SF 1449 - CONTINUATION SHEET ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 78 Each Mobile MRI Scheduled Visits (Base Year) FFP Firm Fixed Price (FFP) contract. Weekly provision of MRI facility and operator personnel. Work should be accomplished in accordance with the Performance Work Statement (PWS). Base year Period of Performance: 1 Oct 2012-30 Sep 2013 FOB: Destination NSN: Q522-P1-MRI-Unit PURCHASE REQUEST NUMBER: F2P4MD2166A001 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002 4 Each Unscheduled Provisions (Base Year) FFP .Firm Fixed Price (FFP) Contract. Unscheduled Provision of MRI facility and operator personnel in accordance with Performance Work Satement 1.1.5. FOB: Destination NSN: Q522-P1-MRI-Unit PURCHASE REQUEST NUMBER: F2P4MD2166A001 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1001 78 Each Mobile MRI Scheduled Visits (Opt 2) FFP Firm Fixed Price (FFP) contract. Weekly provision of MRI facility and operator personnel. Work should be accomplished in accordance with the Performance Work Statement (PWS). Base year Period of Performance: 1 Oct 2013-30 Sep 2014 FOB: Destination NSN: Q522-P1-MRI-Unit PURCHASE REQUEST NUMBER: F2P4MD2166A001 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1002 4 Each Unscheduled Provisions (Opt 2) FFP .Firm Fixed Price (FFP) Contract. Unscheduled Provision of MRI facility and operator personnel in accordance with Performance Work Satement 1.1.5. FOB: Destination NSN: Q522-P1-MRI-Unit PURCHASE REQUEST NUMBER: F2P4MD2166A001 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 2001 78 Each Mobile MRI Scheduled Visits (Opt 3) FFP Firm Fixed Price (FFP) contract. Weekly provision of MRI facility and operator personnel. Work should be accomplished in accordance with the Performance Work Statement (PWS). Base year Period of Performance: 1 Oct 2014-30 Sep 2015 FOB: Destination NSN: Q522-P1-MRI-Unit PURCHASE REQUEST NUMBER: F2P4MD2166A001 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 2002 4 Each Unscheduled Provisions (Opt 3) FFP .Firm Fixed Price (FFP) Contract. Unscheduled Provision of MRI facility and operator personnel in accordance with Performance Work Satement 1.1.5. FOB: Destination NSN: Q522-P1-MRI-Unit PURCHASE REQUEST NUMBER: F2P4MD2166A001 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 3001 78 Each Mobile MRI Scheduled Visits (Opt 4) FFP Firm Fixed Price (FFP) contract. Weekly provision of MRI facility and operator personnel. Work should be accomplished in accordance with the Performance Work Statement (PWS). Base year Period of Performance: 1 Oct 2015-30 Sep 2016; FOB: Destination NSN: Q522-P1-MRI-Unit PURCHASE REQUEST NUMBER: F2P4MD2166A001 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 3002 4 Each Unscheduled Provisions (Opt 3) FFP .Firm Fixed Price (FFP) Contract. Unscheduled Provision of MRI facility and operator personnel in accordance with Performance Work Satement 1.1.5. FOB: Destination NSN: Q522-P1-MRI-Unit PURCHASE REQUEST NUMBER: F2P4MD2166A001 NET AMT DELIVERY INFORMATION CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC 0001 POP 01-OCT-2012 TO 30-SEP-2013 N/A 48 MDSS/SGSL PATRICIA CARNS BOSTON DRIVE, RAF LAKENHEATH BRANDON, SUFFOLK IP27 9PN 226-8542 FOB: Destination FM5587 0002 POP 01-OCT-2012 TO 30-SEP-2013 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination FM5587 1001 POP 01-OCT-2013 TO 30-SEP-2014 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination FM5587 1002 POP 01-OCT-2013 TO 30-SEP-2014 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination FM5587 2001 POP 01-OCT-2014 TO 30-SEP-2015 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination FM5587 2002 POP 01-OCT-2014 TO 30-SEP-2015 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination FM5587 3001 POP 01-OCT-2015 TO 30-SEP-2016 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination FM5587 3002 POP 01-OCT-2015 TO 30-SEP-2016 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination FM5587 HIPAA HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) OF 1996 HIPAA is comprised of several different sections, each to be implemented by the Dept. of Health and Human Services. The medical facilities of the military services and the DOD health plans are specifically listed as covered by HIPAA. Currently, HIPAA Privacy and Security Rules, as set forth in the Code of Federal Regulations, are in effect for all MTFs. The specific implementation of HIPAA Privacy for DOD medical facilities is set forth in DOD 6025.18-R, and for HIPAA Security, the requirements for AF MTFs are contained in DOD 8580.02-R and AFI 41-217, which also contains additional Information Assurance requirements for all AF MTFs. DOD 6025.18-R, DOD 8580.02-R and AFI 41-217 are incorporated herein by reference. MTFs are responsible to insure overall compliance with HIPAA requirements, which includes incorporation of certain requirements in contracts entered or amended after the respective implementation dates. IAW these regulations, the Contractor and its employees meet the definition of Business Associates. Therefore, a Business Associate Agreement is required by law to comply with both the HIPAA Privacy and Security regulations. This clause serves as that agreement for each MTF, whereby the Contractor and its employees agree to abide by all HIPAA Privacy and Security requirements regarding health information as defined in this clause, DoD 6025-18-R, DOD 8520.02-R and AFI 41-217. Additional HIPAA requirements will be addressed when implemented. Introduction (a) Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DOD 6025.18-R, DOD 8520.02-R or AFI 41-217. Individual has the same meaning as the term "individual" in 45 CFR 164.50 1 and 164.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g). Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E. Protected Health Information has the same meaning as the term "protected health information" in 45 CFR 164.501, limited to the information created or received by The Contractor from or on behalf of the Government. Electronic Protected Health Information has the same meaning as the term "electronic protected health information" in 45 CFR 160.103. Required by Law has the same meaning as the term "required by law" in 45 CFR 164.501 and 164.103. Secretary means the Secretary of the Department of Health and Human Services or his/her designee. Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160,162 and part 164, subpart C. Terms used, but not otherwise defined, in this Agreement shall have the same meaning as those terms in 45 CFR 160.103, 160.502, 164.103, 164.304 and 164.501. (b) The Contractor agrees to not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law. c) The Contractor agrees to use appropriate safeguards to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract. (d) The Contractor agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract. (e) The Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to the Contractor of a use or disclosure of Protected Health Information by the Contractor in violation of the requirements of this Contract. (f) The Contractor agrees to report to the Government any security incident involving protected health information of which it becomes aware. (g) The Contractor agrees to report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Contractor becomes aware of. (h) The Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by the Contractor on behalf of the Government agrees to the same restrictions and conditions that apply through this Contract to the Contractor with respect to such information. (i) The Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it. (j) The Contractor agrees to provide access, at the request of the Government, and in the time and manner designated by the Government to Protected Health Information in a Designated Record Set, to the Government or, as directed by the Government, to an Individual in order to meet the requirements under 45 CFR 164.524. (k) The Contractor agrees to make any amendment(s) to Protected Health Information in a Designated Record Set that the Government directs or agrees to pursuant to 45 CFR 164.526 at the request of the Government or an Individual, and in the time and manner designated by the Government. (1) The Contractor agrees to make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by the Contractor on behalf of, the Government, available to the Government, or at the request of the Government to the Secretary, in a time and manner designated by the 'Government or the Secretary, for purposes of the Secretary determining the Government's compliance with the Privacy Rule. (m) The Contractor agrees to document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528. (n) The Contractor agrees to provide to the Government or an Individual, in time and manner designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528. General Use and Disclosure Provisions Except as otherwise limited in this Agreement, the Contractor may use or disclose Protected Health Information on behalf of, or to provide services to, the Government for treatment, payment, or healthcare operations purposes, in accordance with the specific use and disclosure provisions below, if such use or disclosure of Protected Health Information would not violate the HIPAA Privacy Rule, DOD 6025.18-R, the HIPAA Security Rule, or DOD 8580.02-R if done by the Government. Specific Use and Disclosure Provisions (a) Except as otherwise limited in this Agreement, the Contractor may use Protected Health Information for the proper management and administration of the Contractor or to carry out the legal responsibilities of the Contractor. (b) Except as otherwise limited in this Agreement, the Contractor may disclose Protected Health Information for the proper management and administration of the Contractor, provided that disclosures are required by law, or the Contractor obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and used or further disclosed only as required by law or for the purpose for which it was disclosed to the person, and the person notifies the Contractor of any instances of which it is aware in which the confidentiality of the information has been breached. (c) Except as otherwise limited in this Agreement, the Contractor may use Protected Health Information to provide Data Aggregation services to the Government as permitted by 45 CFR 164.504(e)(2)(i)(B). (d) Contractor may use Protected Health Information to report violations of law to appropriate Federal and State authorities, consistent with 45 CFR 164.502(j)(1). Obligations of the Government Provisions for the Government to Inform the Contractor of Privacy Practices and Restrictions (a) Upon request the Government shall provide the Contractor with the notice of privacy practices that the Government produces in accordance with 45 CFR 164.520, as well as any changes to such notice. (b) The Government shall provide the Contractor with any changes in, or revocation of, permission by Individual to use or disclose Protected Health Information, if such changes affect the Contractor's permitted or required uses and disclosures. (c) The Government shall notify the Contractor of any restriction to the use or disclosure of Protected Health Information that the Government has agreed to in accordance with 45 CFR 164.522. Permissible Requests by the Government The Government shall not request the Contractor to use or disclose Protected Health Information in any manner that would not be permissible under the HIPAA Privacy Rule, DOD 6025.18R, the HIPAA Security Rule, or DOD 8580.02-R, if done by the Government, except for providing Data Aggregation services to the Government and for management and administrative activities of the Contractor as otherwise permitted by this clause. Termination (a) Termination. A breach by the Contractor of this clause, may subject the Contractor to termination under any applicable default or termination provision of this Contract. (b) Effect of Termination. (1) If this contract has records management requirements, the records subject to the Clause should be handled in accordance with the records management requirements. If this contract does not have records management requirements, the records should be handled in accordance with paragraphs (2) and (3) below. (2) If this contract does not have records management requirements, except as provided in paragraph (3) of this section, upon termination of this Contract, for any reason, the Contractor shall return or destroy all Protected Health Information received from the Government, or created or received by the Contractor on behalf of the Government. This provision shall apply to Protected Health Information that is in the possession of subcontractors or agents of the Contractor. The Contractor shall retain no copies of the Protected Health Information. (3) If this contract does not have records management provisions and the Contractor determines that returning or destroying the Protected Health Information is infeasible, the Contractor shall provide to the Government notification of the conditions that make return or destruction infeasible. Upon mutual agreement of the Government and the Contractor that return or destruction of Protected Health Information is infeasible, the Contractor shall extend the protections of this Contract to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those purposes that make the return or destruction infeasible, for so long as the Contractor maintains such Protected Health Information. Miscellaneous (a) Regulatory References. A reference in this Clause to a section in DOD 6025.18-R, HIPAA Privacy Regulation or DOD 8580.02-R, HIPAA Security Regulation, or any CFR or AFI provision means the section as currently in effect or as amended, and for which compliance is required. (b) Survival. The respective rights and obligations of Business Associate under the "Effect of Termination" provision of this Clause shall survive the termination of this Contract. (c) Interpretation. Any ambiguity in this Clause shall be resolved in favor of a meaning that permits the Government to comply with DOD 6025.18-R, the CFR HIPAA Privacy Rule, DOD 8520.02-R, the CFR HIPAA Security Rule and AFI 41-217. PERFORMANCE WORK STATEMENT PERFORMANCE WORK STATEMENT FOR MAGNETIC RESONANCE IMAGING (MRI) SERVICES SECTION 1- DESCRIPTION OF SERVICES 1. GENERAL SCOPE 3 1.1 MRI UNIT 3 1.2 TECHNICAL SUPPORT 3 1.3 SPECIFIC PROCEDURES CONTRACTOR IS RESPONSIBLE 3 1.4 DOCUMENTATION 4 1.5 CONTRACTOR FURNISHED 4 SECTION 2- SERVICE DELIVERY SUMMARY 5 SECTION 3- GOVERNMENT FURNISHED PROPERTY AND SERVICES 3.1 GOVERNMENT FURNISHED PROPERTY 6 3.2 GOVERNMENT FURNISHED FACILITIES 6 3.3 GOVERNMENT FURNISHED EQUIPMENT 6 3.4 GOVERNMENT FURNISHED MATERIALS(SUPPLIES) 6 3.5 EQUIPMENT ACCOUNTABILITY 6 3.6 GOVERNMENT FURNISHED SERVICES 7 3.7 GOVERNMENT FURNISHED RECORDS 7 SECTION 4- GENERAL INFORMATION 4.1 CONTRACTOR PERSONNEL 10 4.2 CONTRACTOR PERSONNEL TRAINING 11 4.3 SECURITY REQUIREMENTS 12 4.4 ENVIRONMENTAL CONTROL 12 4.5 HEALTH REQUIREMENTS 12 4.6 QUALITY CONTROL PLAN 12 4.7 QUALITY ASSURANCE 13 4.8 QUANTITY ESTIMATES BASED 13 4.9 PERFORMANCE EVALUATIONS MEETINGS 13 4.10 HOURS OF OPERATION 14 4.11 LITIGATION PROVISION 15 4.12 PARTNERING AGREEMENT 15 APPENDICES A WORKLOAD ESTIMATES 16 B GOVERNMENT FURNISHED PROPERTY AND SERVICES 17 C SECURITY REQUIREMENTS OVERVIEW 18 SECTION 1 - DESCRIPTION OF SERVICES The Contractor shall furnish a Mobile Magnetic Resonance Imaging (MRI) Unit with Technical Support Personnel required to provide outpatient and inpatient MRI studies for United States Government (hereinafter referred to as "Government") beneficiaries. The Contractor shall provide care in Contractor supplied facilities at the 48th Medical Group, also referred to as the "Medical Treatment Facility" (MTF) herein. Contractor care includes furnishing all equipment, maintenance, supplies for operation of equipment, all licenses necessary for the operation of the equipment, labor, transportation, reports, and technical assistance, except as provided in Section 3 below. Contractor's personnel performing MRI technical services under this contract (hereinafter referred to as "Contractor's personnel") are expected to provide technical support to the 48 Medical Group Operation (MDG) Commander, Diagnostic Imaging Flight. Studies shall be as comprehensive as Government requests and Contractor supplied facilities, equipment, and support services permit. Contractor care shall cover the range of MRI services typically provided in a civilian MTF or stand alone facility of similar size. Performance shall be according to the requirements contained in this Performance Work Statement (PWS). 1.1. MRI UNIT: 1.1.1. The Contractor shall provide a self contained 1.5 Tesla MRI unit to perform various MRI exams, with the latest software available, fitted with head, extremity(knee and ankle), flex extremity (small, medium, and large), phased array spine, c-spine, shoulder, and abdomen quadrature coils, auto injector and optical disc storage for permanent archiving of patient information. The unit will be used to perform the MRI services required by this MTF once per week, twice every other week, for 52 weeks. Scan days will routinely be Tuesday, Wednesday or Thursday. This will be periodically evaluated by the Chief of Radiology and reported through the hospital's Executive Committee of the medical staff. 1.1.2. The Contractor shall provide the MTF with digital copies of all studies accomplished when enough studies are conducted to fill a disk throughout the day and at the end of each scan day. This means the same type of equipment would have to be used on a regular basis to prevent non-compatibility between the disk produced and the scanner available. 1.1.3. The Contractor shall provide proof of maintenance certification on the Mobile MRI unit(s) that is/are used under this contract is conducted at least every three (3) months for the MRI unit and every six (6) months for trailer maintenance. 1.1.4. The Contractor shall, at no additional cost to the Government, use telephone equipment compatible with the coupling equipment available at the coach pad. 1.1.5. The Government will notify the Contractor two weeks in advance of any plans requiring unscheduled visits. 1.1.6. The mobile MRI unit must arrive on site and be parked in the designated parking area no earlier than 1900 the day prior to the first scheduled exam. The MRI unit must be in place and fully operational and ready for exams by 0800 on each day that exams are scheduled. The MRI unit must be removed immediately following the conclusion of the final exam. During MRI operational hours, a driver must remain with the unit at all times. If the MRI unit is scheduled to be on site for two consecutive days, the MRI unit may remain parked in the designated parking area overnight upon approval from the Flight Chief of Diagnostic Imaging or appointed representative. The driver must stay with the unit or supply contact information. When contacted the unit must be removed within 30 minutes or less. If required, the MRI unit shall be moved at the discretion of the 48 Security Forces Squadron commander, 48 Medical Group commander, Flight Chief of Diagnostic Imaging, or appointed representatives. 1.2. TECHNICAL SUPPORT: 1.2.1 The Contractor shall ensure that all personnel performing services under the requirements of this contract, particularly in operation of the MRI unit, are qualified and adequately trained. They shall hold and maintain certification by the Health Professions Council (HPC) and provide a copy of each individuals certification to the Contracting Office. New personnel that will be performing services after contract award shall submit their certifications to the MTF three (3) days prior performing services. 1.2.2. The Contractor must provide, at minimum, one (1) intravenous injections (IV) certified technologist each scan day. A copy of each individuals certification will be presented to the Contracting Office. 1.3. SPECIFIC PROCEDURES FOR WHICH THE CONTRACTOR SHALL BE RESPONSIBLE: 1.3.1. The Contractor shall perform Magnetic Resonance Imaging procedures compatible with the Contractor's and medical facility's operating capacity and equipment. 1.3.2. Contractor's personnel shall be required to perform the following MRI services: 1.3.2.1. Perform routine studies as well as more complex cases as exactly specified on Standard Form 519/B, Radiological Consultation Request Report or Composite Health Care System (CHCS) equivalent. In addition, they must follow the procedures per protocol to meet the needs of the patient. 1.3.2.2. Perform exams in a timely manner. Patients should be seen within ten (10) minutes of their scheduled appointment time. 1.3.2.3. Archive and annotate studies. 1.3.2.4. Administer paramagnetic contrast as required/requested by MTF Radiologist. 1.3.2.5. The Contractor's personnel will be responsible for escorting outpatients from the waiting room within the MTF, to the MRI, prior to the start of the scan. When the scan is completed, the patient may leave without reporting back into the MTF. In-patients will be transported to the MRI unit by the MTF staff. 1.3.2.6. If the MRI is unsatisfactory due to the Contractor's poor performance, as determined by the MTF Radiologists, the MRI will be re-accomplished at no additional cost to the Government. 1.4. DOCUMENTATION: All documentation prepared by contract personnel shall meet the following criteria to include: timeliness, legibility, accuracy, content, and signature. 1.4.1. Prepare a log sheet detailing the number of patients, the name of the patients, procedures, and sequences completed. 1.5. CONTRACTOR FURNISHED: 1.5.1. The Contractor shall provide the MTF Diagnostic Image Department digital copies, in DICOM imaging format, of all studies accomplished in the performance of this contract on CD when enough studies are conducted to fill a disk, throughout the day and at the end of each scan day. For patient with multiple studies, each study will be submitted on a separate CD. The images will be made available to the Contractor if required for future examinations of the same patient(s). SECTION 2 - SERVICE DELIVERY SUMMARY Performance Objective PWS Para. Performance Threshold A. Provide an up to date MRI unit on a weekly basis. Unit shall be ready to scan by 0800 hours. 1.1.1 1.1.5 No more than 3 incidents of canceling the scanning day or showing up late per year B. Required 1.5 Tesla Magnet/Quadrature Coils, injector and personnel must be available at the start of each scan day. 1.1.1 1.2 100% of the time C. The contractors personnel must perform quality diagnostic procedures, that meet established standard of care as ordered and protocoled on the procedure request. 1.3.2.1 100% of the time D. Perform exams in a timely manner. 1.3.2.2 No more than 3 incidents (scan days) of running behind schedule per quarter E. Provide the MTF with a CD of all studies by the end of the scan day. 1.5.1 100% of the time F. Prepare a log sheet detailing the number of patients, the name of the patients, procedures, and sequences completed and any additional materials for which the Government shall be charged. 1.4.1 100% of the time G. Administer intravenous paramagnetic contrast under the direction of a radiologists. 1.3.2.4 90% success rate in administering the contrast without radiologist intervention H. All contract personnel must provide a copy of CPR, IV access, and College of Radiographer certifications. 1.2.1, 1.2.2, 4.2.4.3 100 % compliance I. The contract personnel must comply with all MTF infection control, safety procedures, practices, and standards. 4.2.4.6 100% of the time J. Documents required for pass authorization submitted within 30 days of contract award. 4.3.1 100% compliance K. Driver and 1 (one) tech with passes present each scan day 4.3.1 100% of the time L. Contractor shall ensure maintenance on the Mobile MRI unit(s) that is/are used under this contract is conducted at least every three (3) months for the MRI unit and every six (6) months for trailer maintenance. 1.1.3 100% compliance SECTION 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES 3.1. GOVERNMENT FURNISHED PROPERTY: Except as noted below, the contractor shall provide everything to perform the services in this Performance Work Statement. The contractor will be responsible for safeguarding all Government property provided for contractor use. The contractor shall use this property for performance of this contract only. 3.1.1. The MTF will provide a pad for parking the coach. 3.1.2. The MTF will provide a UK commercial line connection within 5 feet of the coach pad. If unavailable the MTF will provide a mobile phone. 3.1.3. The MTF will be responsible for supplying a 3 phase, 450V, 125-amp electrical supply at the coach pad for powering the mobile MRI unit. 3.2. GOVERNMENT FURNISHED FACILITIES: Contract personnel will be authorized to use all common areas (i.e. conference room and break room) of the MTF available to active duty and civil service personnel of like position. The contract personnel will not be allowed access to restricted areas of the MTF. 3.3. GOVERNMENT FURNISHED EQUIPMENT: 3.3.1. A SHARPS container for used needles, an emergency drug kit, and a kit containing various medical supplies. Refer to appendix B. 3.3.2 All equipment will be inventoried upon check out and return. 3.4. GOVERNMENT FURNISHED MATERIALS (SUPPLIES): 3.4.1. The Government will provide medical and non-medical supplies commonly used in the facility for the care and management of patients. This does not include repair parts or supplies used only for MRI equipment or studies. See appendix B. 3.5. GOVERNMENT FURNISHED SERVICES: 3.5.1. The MTF will provide a radiologist to interpret Contractor generated studies per protocol and provide direction and limited oversight of contractor personnel to accomplish required studies. 3.5.2. MTF personnel will arrange patient scheduling. Complete administrative control of the patient shall remain with the Chief of Radiology. 3.5.3. The Government will provide housekeeping of the area around the coach pad. 3.5.4. The Government will provide training on Government provided forms. 3.5.5. The MTF will supply sterile equipment trays, instrument packs, and supplies. After use, the Contractor's personnel shall follow MDGI 44-113, Infection Prevention and Control procedures to submit non-disposable sterile items to the MTF. This service will be available to the Contractor's personnel on an equal basis with those of other hospital personnel/services. 3.6. GOVERNMENT FURNISHED RECORDS: All studies, films, records, files, documents, and work papers provided by the Government remain Government property. The Contracting Officer Representative (COR) will provide guidance for the Contractor's personnel who shall maintain and dispose of these records, files, documents, and work papers. The COR will ensure the MTF provides storage of all administrative materials and MRI exams. 3.6.1. Patient lists, no matter how developed, shall be treated as privileged information. Therefore subject to the Privacy Act of 1974, the Freedom of Information Act, and the Health Insurance Portability and Accountability Act. Policy is delineated in Department of Defense (DoD) Directive 6025.18-R, Health Information Privacy Regulation, Air Force Policy Directive (AFPD) 33-3, Information Management, Air Force Instruction (AFI) 33-332, Air Force Privacy Act Program, Air Force Manual (AFMAN) 33-363, Management of Records, and AFI 41-210, Patient Administration Functions. These establish procedures designed to protect personal information from unauthorized use or release and prescribe use and disclosure of Protected Health Information. Maintain and dispose of records created as a result of prescribed processes in accordance with AFMAN 37-139, Records Disposition Schedule. 3.6.2. Contractor personnel shall only release medical information obtained during the course of this contract to other MTF staff involved in the care and treatment of that individual patient. 3.7. GOVERNMENT FURNISHED TECHNICAL ORDERS, PUBLICATIONS AND FORMS: 3.7.1. FORMS. The Government will provide the Contractor with the applicable Government publications and forms used in the performance of services. Publications and forms applicable to the PWS are listed below. The publications and forms have been coded as mandatory or advisory. The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this PWS. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in this PWS. These publications will be made available by the Department of Radiology for review inside the MTF and shall not be removed from the MTF without the Government's authorization. The Government at the start of the contract will provide the publications and forms listed. The Government will provide additional publications if required to the Contractor when changes occur. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease or no change in the contract price and notify the Contracting Officer in writing ...