Mortuary Services

AMENDMENT 4 - 9 SEPTEMBER 2019 The responses to vendor questions dated 9 September 2019 are posted under this amendment. AMENDMENT 3 - 6 September 2019 Please note that Attachment 1 - Performance Work Statement - Mortuary Services has been revised. It is saved as REVISION #2. All document changes are highlighted in red. AMENDMENT 2 - 6 September 2019 Please note that the close date and time for this solicitation has been extended to TUESDAY, 10 SEPTEMBER 2019, 10:00 A.M. EST. AMENDMENT 1 - 4 September 2019 Please note that Attachment 1 - Performance Work Statement - Mortuary Services has been replaced with a new document. SOLICITATION INFORMATION This is a combined synopsis/solicitation to provide Mortuary Services for the 11th Force Support Squadron on Joint Base Andrews, Maryland. This announcement constitutes the only solicitation; price lists are being requested and a written solicitation will not be issued. The Government reserves the right to award multiple 5-year Blanket Purchase Agreements (BPAs) as a result of this combined synopsis/solicitation. The government anticipates a multiple award Blanket Purchase Agreement for a period not to exceed five (5) years from the date of award. This requirement is being set aside as a Total (100%) Small Business Set-aside. The North American Industry Classification System (NAICS) code for this requirement is 812210, Funeral Homes and Funeral Services, and the size standard is $7.5 million. The services requested will be procured using FAR Parts 12 and 13 procedures. Offerors must register in the System for Award Management (SAM) and submit all items required by this solicitation. Offerors must also acknowledge any and all amendments to this solicitation. Failure to accomplish any of the aforementioned requirements may result in the Offeror being deemed non-responsive and not further considered for award. The government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the government cancels this solicitation the government has no obligation to reimburse or offeror any costs incurred in preparation of this proposal. If there are any questions or concerns, regarding this notice, please do not hesitate to contact Ms. Archie Warren, Contract Administrator, via email, at archie.y.warren.civ@mail.mil or SSgt Michael Staskowiak, Contracting Officer, at michael.a.staskowiak.mil@mail.mil. DEADLINE All documents are to be submitted to the Contract Administrator via e-mail no later than Friday, 06 September 2019 at 1000 EST. The contracting office address is as follows: 11th Contracting Squadron 1349 Lutman Drive Joint Base Andrews, MD 20762 LINE ITEM STRUCTURE CLIN 0001, Mortuary Services The Contractor shall perform mortuary services to include, processing or reprocessing of remains, classification of remains (viewable or non-viewable), treatment of remains (pre-embalming), preparation of remains (embalming), procurement of caskets, and transportation of remains, in accordance with the Performance of Work Statement (PWS). CLIN 0002, Mortuary Services/Cremation The Contractor shall provide services, supplies, and transportation requirements for local cremation. The remains shall be prepared, dressed, and cosmeticized in accordance with the Performance Work Statement (PWS). The items/services required can be found in the following attachments: - Attachment 1 - Performance Work Statement (PWS) for Mortuary Services - Attachment 2 - BPA Price List for Mortuary Services The price list shall include all costs associated with providing facilities, equipment, licensed personnel, motor vehicles, professional services, supplies, death certificates, caskets, urns, outer shipping containers, and transportation. ? BPA TERMS AND CONDITIONS 1. Description of Agreement. The supplier shall furnish mortuary services, as stated in Attachment 1, Performance of Work Statement, if and when requested by the Contracting Officer (or individuals authorized to purchase under this BPA). Purchases, referred to as "calls" may be written or oral and shall reference this agreement. Such calls will include a description of the services being ordered, quantity, price, and required delivery schedule. 2. Extent of obligation. The Government is not obligated to issue any orders under this agreement; however, it is obligated to pay only the extent of authorized purchases actually made under the BPA. The total period and cost of this BPA shall not exceed five (5) years after date of award or $100,000, whichever occurs first. Either party may cancel this BPA through a written notice; cancellation will take effect 30 days after the other party receives the notice of cancellation. BPA cancellation does not release the Contractor from their duty to provide item(s) on existing calls. 3. Purchase limitation. The dollar limit of each BPA call shall be $10,000. 4. Individuals authorized to purchase under the BPA. An authorized callers list for ordering officials will be signed and distributed to the Contractor by the Contracting Officer. The vendor shall only honor requests from these authorized callers. Calls placed by unauthorized individuals that are accepted by the contractor will not be approved for payment. 5. Delivery tickets. All services furnished under this agreement shall be accompanied by delivery tickets that shall contain the following minimum information: i. Name of contractor. ii. BPA number. iii. Date of purchase. iv. Purchase number. v. Itemized list of supplies/services furnished. vi. Quantity, unit price, and extension of each item, less applicable discounts. vii. Delivery date of supplies/services. 6. Annual Review. The contractor may submit new pricing information for the items listed in the price list of this BPA, should there be an increase or decrease in the unit price. Any updates to the price list shall be submitted prior to the start of the new BPA period only, and will be effective for the new performance period. Retroactive price changes are prohibited. 7. Invoices. The supplier shall submit an invoice for each BPA call to priscilla.a.mosley2.civ@mail.mil, unless notified otherwise, after each delivery of supplies/services. 8. The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the contractor's invoice, the clauses and provisions of this BPA will take precedence. 9. Delivery Information. FOB Destination: Joint Base Andrews, MD Period of Performance: No later than five (5) Days after date of award Place of Performance: 11th Force Support Squadron, Joint Base Andrews MD 10. Clauses. The clauses within the attachment labled, "Clauses" as well as the following clauses apply to the BPA calls placed under this agreement: It is the vendor's responsibility to be familiar with all applicable clauses and provisions. All FAR/DFARS/AFFARS clauses and provisions may be viewed in full text via the Internet at http://farsite.hill.af.mil/ or http://www.acquisition.gov. 52.222-3 - Convict Labor (Jun 2003); 52.223-6 - Drug-Free Workplace (May 2001); 52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998) 52.252-2 - Clauses Incorporated by Reference (Feb 1998); 52.252-6 - Authorized Deviations in Clauses (Apr 1984); 5352.201-9101 OMBUDSMAN (JUN 2016) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal agreement disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (a) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (b) If resolution cannot be made by the contracting officer, the interested party may contact the AFDW/PK Ombudsman; Primary: MaryKathryn S. Robinson, marykathryn.s.robinson.civ@mail.mil, (240)612-6112, 1500 West Perimeter Rd, Suite 5750, Joint Base Andrews, Maryland, 20762. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, fax number (571) 256-2431. (c) The ombudsman has no authority to render a decision that binds the agency. (d) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) ADDENDUM TO 52.212-1, INSTRUCTION TO OFFERORS - COMMERICAL ITEMS (JUN 2008) THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE. The following additions/changes are made to FAR Clause 52.212-1, which is incorporated by reference. Period of Acceptance of Offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. ADDENDUM TO 52.212-1 - OFFER PREPARATION INSTRUCTIONS I. INSTRUCTIONS TO OFFERORS A. To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The responses shall consist of two (2) separate parts; Part I - Price, and Part II - Technical Capability. B. Upon examination of the initial offers, the contracting officer will review the information submitted, and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this solicitation period the contracting officer determines that adequate price competition does not exist; offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness. Please submit your DUNS Number, prompt payment terms, and correct remittance address, if different from mailing address, along with your submission. OFFERORS MUST BE REGISTERED WITH SAM PRIOR TO AGREEMENT AWARD. II. GENERAL INFORMATION A. Information Regarding Submission of Offer. (1) Offers shall be submitted to the contracting office using the e-mail address below no later than the due date and time specified in this solicitation. a. E-mail offers deadline: Submit no later than 10:00 AM EST on 06 September 2019 b. E-mail addresses for offers: - Primary: archie.y.warren.civ@mail.mil - Courtesy Copy: michael.a.staskowiak.mil@mail.mil c. Questions. Questions about this offer shall be submitted in writing to archie.y.warren.civ@mail.mil. The Government will not accept any questions after 09:00 AM EST, 05 September 2019. Responses to questions will be posted on FBO.gov. B. Offerors must fill out the attached price list and submit it along with their technical approach. C. Disqualifications. Failure to comply with this directive may result in the offer submitted being deemed "non-responsive" and not further considered for award. (End of provision for Addendum 52.212-1) FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) ADDENDUM TO 52.212-2(a) I. BASIS FOR AGREEMENT AWARD This acquisition is being solicited using LPTA (Lowest-priced Technically Acceptable) methods. The Government will award an agreement, resulting from this solicitation, to the responsible offeror whose offer, conforming to the solicitation, is the most advantageous to the Government in accordance with the evaluation criteria outlined in this provision. The Government will evaluate proposals based on the following factors: Technical Acceptability and Price. Technical Acceptability is significantly more important than Price. A. If the lowest-priced offer is evaluated and determined to be Technically Acceptable, that offer represents the best value for the Government and the evaluation process stops at this point. An award shall be made to that offeror without further consideration of any other offers. B. If the lowest priced offeror is not determined to be Technically Acceptable, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is determined to be Technically Acceptable or until all offerors are evaluated. C. The government intends to award an agreement without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest. II. EVALUATIONS FACTOR 1: Technical Evaluation A. The offeror's capability will be evaluated on the lowest-priced technical proposal based on an acceptable or unacceptable rating. The offeror shall be able to provide the following to be considered responsive: the required education and experience and candidate resumes, as outlined in the Performance Work Statement (PWS). The rating depicts how well the offeror's technical proposal meets or exceeds the requirements in accordance with the stated evaluation criteria and solicitation requirements set forth in the addendum to FAR 52.212-1, Instructions to Offerors. The proposal should not merely re-state the verbiage on the PWS but should also include company specific approaches that will be most advantageous to the Government. The offeror's response shall be limited to five (5) pages, Times New Roman (10 to 12 pt font), double-spaced, 8.5 inch x 11 inch paper. B. The following technical evaluation factors will be evaluated and rated according to the chart below. TECHNICAL ASSESSMENT Rating Description ACCEPTABLE - Proposal meets the requirements of the solicitation UNACCEPTABLE - Proposal does not meet the requirements of the solicitation (End of provision for Addendum 52.212-2)