Motor Fuel Audit Process Assessment and Efficiency Enhancement

The New Hampshire Department of Safety has issued solicitation RFP DOS 2026-17, titled "Motor Fuel Audit Process Assessment and Efficiency Enhancement," seeking a qualified contractor to conduct a comprehensive evaluation and improvement of the state's Motor Fuel Distributor (MFD), International Fuel Tax Agreement (IFTA), and International Registration Plan (IRP) audit processes. The work involves identifying inefficiencies and redundancies, assessing workforce capacity, benchmarking against peer state programs, and delivering actionable recommendations accompanied by an implementation roadmap. Key deliverables include a detailed project work plan, process mapping and analysis, workforce assessment, benchmarking summary, and a final report outlining strategic improvements. The contract is structured as a firm fixed price agreement with a three-year base period and options for two additional years. Proposals are due by December 21, 2025, with a vendor conference scheduled for December 3, 2025. Evaluations will follow a best-value trade-off approach, emphasizing not only price but also the proposed approach, staffing qualifications, vendor experience, and company stability. Pricing will account for 40% of the evaluation, with technical factors making up the remaining 60%. The solicitation requires strict compliance with New Hampshire state statutes and applicable federal laws, along with adherence to the State of New Hampshire’s P-37 General Provisions, including criminal background checks for all personnel and data security mandates restricting storage and processing to U.S.-based data centers. All submission materials, except specifically justified confidential commercial or financial information, will be subject to public disclosure under state law. Final acceptance of deliverables will be determined administratively by the State following compliance with specified quality standards. Proposals must be submitted in searchable PDF format, with price proposals separately sealed for physical submissions, and strict page limits apply to narrative responses to ensure clarity and completeness.