Motor Vehicle Record Checks

The Minnesota Department of Administration is issuing a formal solicitation to establish a contract for a web-based system designed to monitor, review, and analyze driver’s license and motor vehicle records for state employees who are required to drive as part of their duties. The contract is expected to commence around May 1, 2026, and run through April 30, 2028, with responses due electronically via the SWIFT Supplier Portal by October 7, 2025. The procurement emphasizes strict compliance with submission procedures, requiring all responses to include completed attachments such as declarations, exceptions, cost schedules, specifications, and pricing forms, notably Exhibit D, Supplement 2. The response process is highly structured, with mandatory documents, and non-electronic or email submissions will not be accepted. Questions regarding the solicitation must be submitted in writing by September 24, 2025, and assistance with portal registration or navigation can be obtained through a designated helpdesk. The contract’s scope centers on providing a secure, web-based system capable of accessing multiple jurisdictions’ driver records, enabling agencies to assess risk levels of employees who drive. The system must meet all mandatory specifications, including data security, accessibility, and reporting capabilities, with performance monitored through defined acceptance criteria. The procurement process evaluates responses on a pass/fail basis for mandatory requirements, followed by a scored evaluation considering desirable features, cost, acceptance of terms, and accessibility, culminating in a best-value award. The contract incorporates state-specific clauses on data privacy, security, insurance, amendments, and conflict of interest, with no reference to FAR clauses. It mandates that all work and data processing occur within the United States, prohibits subcontracting without approval, and requires comprehensive certifications regarding federal compliance, diversity, and workforce standards. Payment terms follow Minnesota statutes, with invoices matching a specified format, and delivery must adhere to confirmed locations with advance notification, ensuring timely performance and quality standards.