Motorcycles

The City of Florence is soliciting bids for the purchase and delivery of two pre-owned 2018-2024 model Harley-Davidson Police specification motorcycles under solicitation number 2026-42, with a submission deadline of July 9, 2026. This procurement is designated as a Minority Business Enterprise (MBE) set-aside, with preference given to certified MBEs who may be offered the opportunity to match the lowest non-local bid, provided it aligns with state and federal requirements. The NAICS code for this procurement is 441227, and the contract is classified as a solicitation administered by the City’s Purchasing Agent under SLED agency classification. Bidders must attend the mandatory pre-bid meeting; failure to do so results in disqualification. Offers must be submitted in sealed envelopes and cannot be transmitted via fax, email, or other electronic means unless otherwise specified. All bids must be signed by an authorized officer and demonstrate that the bidder is authorized to sell the specified motorcycles. Inspection and acceptance of the motorcycles will be conducted solely by the Police Chief or her designee, and any deviations from specifications must meet or exceed the required style, type, character, and quality, as determined by the City in its sole discretion. The contract includes strict termination clauses: the City may terminate for cause with at least five days’ written notice, terminate for convenience with seven days’ notice, and the contractor may only terminate for convenience with at least 90 days’ written notice. Contractors must comply with Executive Order 11246 and applicable federal labor, environmental, and equal employment opportunity regulations. All records related to the contract must be maintained for three years after final payment and made available for audit by the City or federal oversight agencies. Bidders must provide proof of MBE/DBE/WBE status, Federal Tax ID, and company contact details, and must carry comprehensive general liability insurance with limits of $1 million per occurrence and per person, naming the City as an additional insured. The contractor must also indemnify the City against all claims for personal injury or property damage, including consequential or punitive damages. Payment will be made within 30 days of approval by city staff, with partial payments capped at 90% of completed work or delivered materials, and retainage may be held. All contract terms are governed by the City’s purchasing policies, and bidders are responsible for regularly checking the City’s public bid website for any addenda