Mount Pleasant Correctional Facility - Building 20 Automated Valve Refit

The purpose of this Request for Bids (RFB) is to solicit competitive bids from qualified Bidders to provide the goods, services, or both described in this RFB for the Lead Agency and any Participating Agencies. The Lead Agency intends to award one or more contracts for the term identified in the solicitation. At its sole discretion, the Lead Agency may extend the contract(s) for up to the number of annual renewal periods specified in the solicitation. Any contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve the right to procure similar goods or services through other contracts or procurement methods as permitted by law. This RFB is intended to provide Bidders with the information necessary to prepare responsive and competitive bids. The solicitation process is conducted for the benefit of the Lead Agency and Participating Agencies to obtain the information needed to evaluate bids and select the Bidder(s) whose bid best meets the requirements of this RFB. This RFB is not intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid. Bid Submission and Amendments · Bidders are encouraged to Save Progress frequently, particularly after uploading documents. · If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted. Opening the bid does not remove previously entered information or uploaded documents. · If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact. Instructions for Responding to an Amendment 1. Review the amendment in the solicitation. 2. Complete any newly added or revised questions in the Questions section, if applicable. 3. Acknowledge the amendment. 4. Certify and resubmit the bid before the solicitation closing date and time. Contract Term Commencement of the Work of the Contract shall be the day of receipt by the selected Contractor of the fully executed contract. Completion of the Work of the contract shall follow Agency acceptance of testing and commissioning of the valves and the invoicing package has been delivered. Preliminary Schedule Anticipated Date of Commencement - Mid-to-Late August Substantial Completion By - 9/30/2026 Site Visit A site visit will be conducted for this solicitation. The meeting location(s), date(s), time(s), and directions are provided below. While the site visit is not mandatory, it is highly encouraged. Date: Monday, August 11th, 2026 Time: 11:30am CT Location: Mount Pleasant Correctional Facility Address: 1200 E Washington St. Mt Pleasant, IA. 52641 Directions may be requested if needed. Background The Iowa Department of Administrative Services (DAS) is soliciting bids to provide welding services to refit Building 20 at the Mount Pleasant Correctional Facility (MPCF) with new automated valves to heat the MLO Building (which houses around 100-150 minimum incarcerated individuals). MPCF is located at 1200 E Washington St., Mt Pleasant, IA. 52641. The facility spans approximately 152 acres and is a minimum-security facility focused on re-entry, cognitive-behavioral programming, and community integration. Scope of Work - Steam Valve and Piping Rework Project 2. Dormitory Basement The Contractor shall provide the following: 2.1. General Requirements The Contractor shall provide all supervision, labor, materials, tools, equipment, and transportation necessary to complete the rework of steam reducing valves, associated piping, and actuated valves located in the basement of the dormitory. All work shall comply with applicable codes, standards, and the Owner’s requirements. The Contractor shall verify all dimensions and field conditions prior to initiating work. Any discrepancies shall be reported to the Owner before proceeding. 2.2. Demolition and Removal Remove all existing steam pressure-reducing valves (PRVs), associated piping, fittings, actuated valves, and related components. Dispose of all removed materials in accordance with local, state, and federal regulations. Protect existing adjacent systems and structures from damage during demolition. 2.3. Installation of New Steam PRV Station Construct a new steam PRV station along the designated wall as shown in the Siemens drawing provided by the Owner. The Contractor shall reference the specific drawing number and revision. Provide all supports, brackets, anchors, and accessories required for a code-compliant installation. 2.4. Steam Header Fabrication Fabricate and install a new 4-inch steam header. Weld six (6) 2-inch threaded outlets (thread-o-lets) into the header, providing connection points for six (6) new 2-inch steam actuated valves. Ensure all welds meet applicable welding codes and standards. Testing certificates shall be provided upon request. 2.5. Relief Piping Installation Install a new 4-inch steam relief line routed to the building exterior. Create wall penetrations as required, including coring or drilling. Seal the penetration to maintain building envelope integrity, including weatherproofing, fire rating, and insulation as applicable. 2.6. Valve Installation and Maintenance Provisions Install unions and isolation valves on both the inlet and outlet sides of each reducing valve and automatic valve. Ensure valves are installed in accessible locations to allow for future maintenance and inspection. 2.7. Piping Supports Support all new piping from the ceiling using appropriately rated hangers and support systems. Ensure supports comply with mechanical codes, manufacturer requirements, and Owner standards. 2.8. Water Heater Steam Tie‑In Tie the water heater into both the high-pressure and low-pressure steam systems. Install new isolation valves on each connection. Rework piping as needed to establish a clean, functional, and code-compliant layout. 2.9. Steam Backfeed Re‑Integration Reincorporate the existing steam backfeed piping as currently configured unless otherwise noted by the Owner. Ensure compatibility with the new PRV station and steam header layout. 2.10. Testing and Commissioning Perform pressure testing, leak testing, and operational testing of all new steam piping, valves, and components. Coordinate with Siemens or the facility’s controls vendor for integration and functionality checks of all actuated valves. Demonstrate proper steam pressure reduction, valve operation, relief line function, and system performance to the Owner. 2.11. Documentation and Close‑Out Requirements The Contractor shall provide: As-built drawings reflecting all final piping and valve configurations. Manufacturer data sheets and O&M manuals for all newly installed valves, actuators, and components. A written commissioning report documenting all tests performed and results obtained. A clean and orderly work area upon completion, including removal of debris and restoration of any affected surfaces.+ 2.12. Warranty Bidders shall warranty all work performed under this contract award for a period of one (1) year from service. If during that one (1) year period of warranty, any part installed under the contract fails or does not function properly due to any fault in material or workmanship, the Bidder shall, under notice from the Agency representative, promptly proceed to repair or replace the faulty item without the Agency incurring any additional expense. If the Bidder fails to repair or replace the faulty item within a reasonable time after notice, the Agency may hire another vendor to repair or replace the faulty item and charge the cost to the Bidder.