MRPC RFP #2026-05 Ice Cream Novelties Solicitation

ESC Region 10, on behalf of the Multi-Region Purchasing Cooperative, is soliciting responses for RFP #2026-05 to provide direct-to-district delivery of ice cream novelty products. The contract is valued at approximately 4.49 million dollars for a base term from July 1, 2026, to June 30, 2027, with four optional one-year renewals. Awarded vendors must provide products that comply with the Buy American Provision, Smart Snacks in Schools standards, and USDA federal regulations for K-12 child nutrition, with a preference for Smart Snack compliant items for a la carte sales. Deliveries are required to be FOB Destination, freight prepaid, and must adhere to HACCP safety standards and specific labeling requirements, including CN labels and nutrition fact sheets. The procurement process is conducted entirely electronically via the Bonfire portal, and proposals must be submitted by April 7, 2026. Evaluation is based on a best-value trade-off methodology totaling 100 points, with the highest weight given to cost (35 points), followed by product quality (20 points), meeting purchaser needs (20 points), and bidder responsiveness (15 points). Additional points are awarded for vendor reputation, socioeconomic certifications, and the usability of online ordering systems. Vendors are required to be registered in the System for Award Management (SAM) and must comply with E-Verify and drug-free workplace certifications.