MSBU and Non-MSBU Retention Pond Mowing and Maintenance West Orange

Orange County, Florida, through its Procurement Division led by Carrie Mathes, is soliciting bids for the mowing and maintenance of both MSBU (Municipal Service Benefit Unit) and Non-MSBU retention ponds in the West Orange area. The contract encompasses routine services including grass mowing (with specified height targets), debris and litter removal, herbicide application, brush management, and restoring damaged landscaping across approximately 35,000 acres of mowing and 3,000 acres of litter removal. The work must be conducted on an 18–24 workday cycle depending on the season, with strict adherence to safety, environmental, and operational specifications. Deliverables include well-maintained pond banks, debris-free rights-of-way, and daily documentation of completed work. The contract requires qualified personnel including certified spray technicians and supervisors. Contract performance is site-specific to West Orange, with service delivery overseen and accepted at the job site by County-appointed representatives, who conduct inspections to ensure compliance with visual cleanliness, debris removal, and corrective action timelines. Award will be based on a Lowest Price Technically Acceptable (LPTA) evaluation, where vendors must meet all mandatory compliance requirements including licensing, ethical standards, exclusion from disqualified vendor lists, and certification of independent pricing. Price is the primary factor among respondents meeting these criteria. A bid preference adjustment applies for Registered Service Disabled Veteran Businesses, adjusting their bid price by a tolerance percentage. The contract operates on a delivery order or purchase order basis over a potential multi-year term, but specific pricing and total contract value remain unspecified pending bidder submissions. Unique contractual obligations include price adjustment caps tied to consumer inflation, anti-human trafficking affidavits, E-Verify employment verification requirements, and the County’s right to approve key personnel changes. The contract allows for interagency use by other governmental bodies without imposing liability on Orange County. Submission of proposals is strictly electronic through the County’s designated procurement platform by May 11, 2026, with stringent formatting and documentation requirements. Invoicing is handled through the Public Works Fiscal Division in Orlando, requiring detailed and duplicate submissions referencing contract and order numbers. Overall, this contract reflects a rigorously managed public works maintenance service with strong regulatory and procedural controls aligned with Orange County’s administrative and operational protocols.