MSHA HVAC Replacement - Tridelphia

The U.S. Department of Labor, on behalf of the Mine Safety and Health Administration, is seeking a contractor to replace critical HVAC components at 775 Technology Drive in Triadelphia, West Virginia, under solicitation number 1605C4-26-R-00009. This is a Total Small Business Set-Aside, meaning only small businesses are eligible to compete, and the award will be made on a single basis using tradeoff source selection procedures, where non-price factors such as technical capability, experience, management plan, quality control, and past performance are more important than price, though price increases in significance as technical qualifications become comparable. The contract requires the procurement and installation of a 150-ton Daikin chiller (or equivalent) with two independent 75-ton circuits, replacement of air handling units, variable air volume boxes, and dedicated digital controls, all in compliance with EPA refrigerant handling standards and West Virginia HVAC licensing requirements. Performance must begin within 30 days of the Notice to Proceed and be completed within 365 days of award, with a possible extension of up to six months if exercised by the government within ten days of contract expiration. The contractor must provide all personnel, equipment, materials, and supervision necessary to complete the work, including the timely delivery of a Quality Control Plan within ten days of award. All work must adhere to MSHA security policies, safeguard government property, and implement utilities conservation practices, including proper shutdown and securing of facilities at the end of each workday. Subcontractors must be identified with their SAM UEI numbers, and prime contractors are required to flow down key clauses including ethics, whistleblower rights, and labor standards to all subcontracts. The contractor must ensure any Information and Communication Technology used conforms to Revised 508 Standards, requires an Accessibility Conformance Report based on the VPAT, and provides validation of WCAG 2.0 Level AA compliance for digital content. Proposals must be submitted via email to designated points of contact by June 9, 2026, in three volumes—Technical (max 25 pages), Past Performance (max 15 pages), and Price—with no pricing permitted in technical submissions. Offerors must be registered in SAM.gov, hold valid UEI and CAGE codes, and provide firm pricing valid for 90 days. Invoicing must follow DOL’s IPP or Quickpay systems, and payment is governed by FAR 32.905, with