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Multifunction copier and Desktop Computers

Active
PR16173120Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The United States Embassy in Kingston is seeking quotations from authorized resellers for the procurement of IT equipment, including eleven all-in-one desktop PCs with Intel Core Ultra 3 processors, 16GB DDR5 memory, and Windows 11 Professional. The order also requires six 1000VA line-interactive UPS units, one high-capacity multifunction color printer/copier with a minimum 10,000-page monthly volume, three sets of toners, and a heavy-duty surge protector. All hardware must include specific warranties, with three years for the PCs and two years for the printer. Quotations must be submitted in USD by September 8, 2026, and require an active registration in the System for Award Management. Delivery is expected within 60 days of the order, with the vendor covering all shipping and handling costs to the embassy in Kingston, Jamaica. Payment will be issued net 30 days following the receipt of a proper invoice and equipment acceptance.

General Info

US Embassy Kingston seeks IT equipment quotes by September 8, 2026, from SAM registered vendors.

Agency

Department Of State → US Embassy KingstonView Agency

NAICS

423430 - Computer and Computer Peripheral Equipment and Software Merchant WholesalersView NAICS

Place of Performance

Kingston, JM-02, JAM

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Kingston
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / Agency
Department Of State → US Embassy Kingston
View Agency Profile
Office AddressWASHINGTON, DC, 20520, USA
Contacts
U.S. Embassy Kingston Procurement Office
contact@example.gov
+1 (555) 000-0000
Shellyann West-Graham
contact@example.gov
+1 (555) 000-0000

Full Description

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The United States Embassy in Kingston invites quotations from authorized resellers/dealers of photocopiers for the purchase of a multifunction copier/printer and desktop computers with accessories listed below.


Eleven (11) All in one Desktop PC Computer:


Form Factor: All in one Case Processor: Intel Core Ultra 3 Processor or comparable.


Latest Technology Screen Dimension: 23.8-inch-wide screen, Full HD, non-touch with integrated camera


Memory:16 GB DDR5, 1DIMM or Higher (expandable to at least 64GB)


Hard Disk:256GB (minimum)


Hard Disk Type: NVMe SSD


Keyboard: USB 101- Keys


Operating System: Windows 11 professional (pre-loaded)


Wireless: Integrated 802.11ac WIFI, Integrated Bluetooth


Security: Cable locking Slot, BIOS password protection


Audio: Integrated Audio Sub System


Microphone: Integrated


Webcam: Integrated


Ports: HDMI output, Audio Jack, 2x Side USB, 4x rear USB/Type C


Network Interface: 10/100/1000 Ethernet


Warranty: 3 years manufacturer onsite parts and labor


Each unit should be complete with Microsoft Office and an Anti-Virus Software



Six (6) - UPS - Line Interactive, 1000VA/500W, 120V



One (1) Multifunction Printer/Copier


Functions: Copier, Scanner and Printer


Prints: Color and Black and White


Interface Connection: Hi-Speed USB 3.1, Wired Ethernet, 10/100/1000 Mbps, Scan to email


OS Support: PC, MAC


Power Source: 110 Volts AC, 50/60 HZ


Duplex Printing: Automatic


Recommended monthly print volume: 10,000 pages per month (minimum)


Input Tray: 2 minimum


Printing:


Print resolution: 1200 x1200 dpi (minimum)


Print Speed: 25ppm minimum


Copying:


Copy Resolution: 600 x 600 dpi (minimum)


Enlargement: At least 400 percent


Reduction: At least 25 percent


Scanning:


Optical Resolution: 600x600 dpi (optical)1


Automatic Duplexing: Yes


Media Handling:


Paper handling Support: Plain Paper, Inkjet Paper, Glossy Paper, Transparency, Recycled Paper, Laser Paper


Media Size: Letter, legal, Executive, A4, A5, B5, B6, A6, Folio


Input Capacity: Tray 1 (bypass tray): 100 Sheets


Tray 2 (Paper tray): 250 sheets


ADF Sheet Capacity: At least 100 Sheets


Warranty: Two (2) years parts and labor            


Three (3) each Toners for the Multifunction Printer/Copier


[Black, Magenta, Cyan, Yellow]



One (1) - Surge Protector for the Multifunction Printer/Copier:


High joule rating, Durable metal housing, automatic shutdown protection, accepts 3-prong NEMA 5-15 plugs and ighted on/off switch.




Delivery Terms:


Delivery shall be no more than 60 days after receipt of order, FOB Destination to the US Embassy in Kingston, 30 Monroe Road, Kingston 6, Jamaica. The vendor shall be responsible for all costs associated with packaging, handling, transportation and delivery.


Pricing:


Quotations should be submitted in United States Dollars (USD), excluding duties and taxes, and must include supply availability, estimated delivery time, warranty information, detailed product literature/specifications. 


Payment Terms 


Net 30 days from receipt of a proper invoice and acceptance of the equipment.


Response:


All firms responding to this Request for Quotation must have an active registration in the System for Award Management (SAM) at the time of quotation submission.


Interested parties should email their quotations, together with the completed NDAA Section 889 Representations, to Kingstonquotes@state.gov no later than TUESDAY, SEPTEMBER 8, 2026, AT 2:00 P.M.

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