MultiRAE Gas Detectors and accessories

The 434th Contracting Squadron, Grissom ARB, Indiana is soliciting quotes for the purchase on a commercial Firm-Fixed Price contract for 12 MultiRAE Gas Detectors and associated accessories. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is issued as a Request for Quotation (RFQ). The solicitation document incorporated provisions and clauses are those in effect through the Federal Acquisition circular (FAC) 2005-16 and Defense Acquisition Circular (DAC) 91-13 and DFARS Change Notice (DCN) 20070212. Description of commodity: MultiRAEs (the monitor) O2/LEL/10.6ev PID for fuel cell applicatons, Li-ion battery, 12EA, Brand name or equal PC communication cable (to download data from monitor) Integraded charging system (to charge monitor) Alkaline battery adapter ( so unit can be charged outside of case) Toolkit with Hex tool and Philips screwdriver (needed to open case) Monitor sensor cap removal tool (to change out filters) Spare external filters (if filters contact fuel they have to be changed out) 6" flexi probe with inlet adapter (ability to get tank reading without having to physically enter space) Quick start guide (instructions) CD with documentation ( track tank readings) ProRAE Studio ll Instrument Configuration and Data Management Software ( Tank readings Tracking), Brand name or equal Calibration and test certificate (required to PMEL equipment) Remote Sample Draw kit P/N: 008-3015-200- (Data can be remotely downloaded), Brand name or equal Pelican 1560 case with custom foam and lid organizer, 3EA (case that all components are stored in), Brand name or equal Demand flow regulators (used with calibration gases), 2EA Cal Gas -116L ecosmart 2 gas mix (calibration gas), Brand name or equal Coiled Teflon tubing with quick disconnect fitting for pass-thru charging (required to charge and calibrate monitor) Shipping through TMO for Special Hazmat and delivery of these items is F.O.B. 7029 Tanker St., Grissom ARB, IN. Final inspection will be at Grissom ARB, IN. The following clauses are incorporated by reference: FAR 52-212-1, Instructions to Offers-Commercial Item and any addenda to the provisions applies to this acquisition. 52.212-2, Evaluation-Commercial Items. 52.212-3 Offeror Representations and Certifications- Commercial Items (Offerors must submit a complete copy with their offers; fill out online at ORCA, https://www.sam.gov/); 52.212-4 Contract Terms and Conditions- Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, incorporating the following: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.219-28, Post Award Small Business Program Representations 52.222-3, Convict Labor; 52.222-19 Child Labor - Cooperation With Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-22 Previous Contracts and Compliance Reports 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers With Disabilities; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.232-33, Payment by Electronic Funds Transfer__ Central Contractor Registration; 52.233-4 Applicable Law for Breach of Contract Claim; 52.247-34, F.O.B Destination or 52.247-29 FOB Origin 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.203-7000 Requirements Relating to Compensation of Former DoD Officials, 252.225-7001 Buy American Act and Balance of Payment Program; ,252-232.7003, Electronic Submission of Payment Report, 252.225-7002 Qualifying Country Sources as Subcontractors; Wide Area Work Flow DODAAC 252.211-7003, Item Identification and Valuation 211.274-2 Policy for unique item identification 252.232-7010, Levies on Contract Payments 52.252-2 Clauses Incorporated by Reference; This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil . This acquisition is 100% set aside for small business concerns and is under North American Industry Classification Standards (NAICS) code 334519, with number of employees not to exceed 500. Please identify your business size in your response based upon this standard. Please provide quote in just one (1) CLIN for all the items in this solicitation. Award shall be made only to contractors who have registered and are current in the Central Contractor Registration (CCR) database. CCR registration can be accomplished online at: (https://www.sam.gov/). In addition, each offeror shall ensure their registration on the Online Representations and Certifications (ORCA) website: ( https://www.sam.gov/). Contractor MUST be registered in CCR and ORCA under the NAICS code for this solicitation to be considered for award. Award will be made to the offeror whose quote represents the best value to the government based upon price and delivery. If "or equal" provide product literature for evaluation All responses must be received no later than 9:00 A.M., Eastern Standard Time on 12 July 2013. The quote is at the discretion of the offeror. Send all quotes to 434 CONF/LGC, Attn: Bradford Redding, 1900 W. Mustang Ave (Bldg 448), Grissom ARB, Indiana 46971 email at Bradford.Redding@us.af.mil. Questions and Answers: 1. The MultiRAE has 4 versions, MultiRAE lite, MultiRAE lite pumped, MultiRAE and MultiRAE PRO. Which version do you require? a. MultiRAE 2. The RFQ mentions 12 detectors and 3 cases with custom foam, are we to assume that each case will hold 4 detectors? b. Yes, each case will contain 4EA Monitors 3. The RFQ mentions a configuration of O2/LEL/10.6ev PID for fuel cell applications, H2S, CO. However it only reference one bottle of gas, "Cal Gas -116L ecosmart 2 gas mix (calibration gas), Brand name or equal". Which sensors does the request gas cover and how does the customer propose to calibrate the other sensors? a. The referenced gas is to do a "bump check" of the LEL & O2 sensor, all sensors are calibrated at PMEL lab every 180 days. 4. Does the gas need to fit the pelican case? a. Yes, the gas will be contained within the case. 5. RFQ state "Demand flow regulators (used with calibration gases), 2EA" is that 2 per pelican case or 6 total or just QTY 2? a. Yes, there will be 2EA Demand Flow Regulators per case. 6. RFQ specifies "Coiled Teflon tubing with quick disconnect fitting for pass-thru charging (required to charge and calibrate monitor). Are we to assume the kit is to provide charging to 4 monitors and calibration? a. Yes, each case will be self-contained to do the calibration and charging for 4 monitors per case. 7. Why 2 regulators when only one gas? a. There are 2 different gases, isobutylene & methane. One gas bump checks the O2 sensor and one gas checks the LEL sensor. 8. How will the customer bump test the PID? a. We bump check the monitor by supplying the appropriate gas to the monitor while it runs a self-check to ensure the sensors are within the allowable limits. When the gas is supplied if the sensor is out of limits the monitor will give us a read out and/or an alarm to let us know it is not within limits for use.