Mylar Duplication and Digitization

Amendment 1 - 30 December 2024 The following changes have been made to FA8201-24-Q-0007 Mylar Digitization Services for AFLCMC/LZP, Hill AFB UT. 1. The date to request Mylar originals from the government has been changed for Technical Subfactor 2 and Technical Subfactor 3. The date to request the Mylar Originals is now NLT 9 January 2024. 2. The due date of offers has changed. The due date for offers is now Friday, 24 January 2025, 12:00 pm Mountain Daylight Time. The description below and the attached document entitled Mylar Digitization Services Combination Synopsis Solicitation 30 December 2024 have been edited to reflect these changes. FA8201-24-Q-0007 Mylar Digitization Services for AFLCMC/LZP, Hill AFB UT 30 December 2024 12.603 Streamlined solicitation for commercial products or commercial services procedures are being used, the synopsis required by 5.203 and solicitation is being issued as a single document. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number FA8201-24-Q-0007 Mylar Digitization Services for AFLCMC/LZP, Hill AFB UT is the solicitation number and solicitation is issued as request for quotation (RFQ). FA8201-24-Q-0007 Mylar Digitization Services for AFLCMC/LZP, Hill AFB UT Sources Sought published 02 May 2024 is related to this solicitation. Federal Acquisition Circular: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2024-07 / Effective Date September 30, 2024. NAICS and FSC: North American Industry Classification System (NAICS) 325992 Photographic Film, Paper, Plate and Chemical Manufacturing, Size Standard Number of Employees 1,500 and Federal Supply Code 7670 Microfilm, Processed are applicable to this effort. Offerors Reps and Certifications 52.212-3(c)(1) Offerors Representations and Certifications - Commercial Items is applicable. Those NAICS Codes for which you are identified to complete the representation in 52.212-3(c)(1) will be used to verify if the company has a current registration in Sam.gov and if registered under NAICS 325992 Photographic Film, Paper, Plate and Chemical Manufacturing, Size Standard Number of Employees 1,500. To be eligible for award, 52.212-3(c)(1), the electronic annual representations and certifications in Sam.gov must include NAICS 325992 Photographic Film, Paper, Plate and Chemical Manufacturing, Size Standard Number of Employees 1,500. Dates of Delivery/Ordering Period: 1 Feb 2025 to 31 Jan 2028 Place(s) of delivery: AFLCMC/LZP 6032 Fir Ave Building 1237 Hill AFB UT 84056 Acceptance and FOB point: Destination Estimated date of award: 29 January 2025 Description of requirements for the items to be acquired. Blanket Purchase Agreement (BPA) for Hybrid Mylar Digitization Service, Mylar Precision Plotting Services and On-Demand Mylar Restoration Services for the Air Force Life Cycle Management Center (AFLCMC)/LZP Engineering Data Service, Hill AFB UT 84056 over a 3-year ordering period. For description of requirement, see attached Statement of Work (SOW) Mylar 1 Mar 2024, 4 Pages. 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services applies to this acquisition. The following addenda replaces 52.212-1 in its entirety. List of Contract Line Items (CLINS): Offerors shall input prices for all CLINs. The unit prices need to include all costs including labor, materials, shipping, and delivery: CLIN 0001 Mylar Digitization Service in accordance with SOW Paragraph 1.1 through 1.1.2 for Price Call Period 1 Feb 2025 to 31 Jan 2026. FFP QUANTITY UNIT UNIT PRICE 1 EACH $ CLIN 0001 Delivery date: On or before 7 days after receipt of call CLIN 0002 Mylar Precision Plotting Services in accordance with SOW Paragraph 1.2 through 1.2.3 for Price Call Period 1 Feb 2025 to 31 Jan 2026. FFP QUANTITY UNIT UNIT PRICE 1 EACH $ CLIN 0002 Delivery date: On or before 7 days after receipt of call CLIN 0003 On-Demand Mylar Restoration Services in accordance with SOW Paragraph 1.3 through 1.3.1 for Price Call Period 1 Feb 2025 to 31 Jan 2026. FFP QUANTITY UNIT UNIT PRICE 1 EACH $ CLIN 0003 Delivery date: On or before 3 business days after receipt of call CLIN 0004 Mylar Digitization Service in accordance with SOW Paragraph 1.1 through 1.1.2 for Price Call Period 1 Feb 2026 to 31 Jan 2027. FFP QUANTITY UNIT UNIT PRICE 1 EACH $ CLIN 0004 Delivery date: On or before 7 days after receipt of call CLIN 0005 Mylar Precision Plotting Services in accordance with SOW Paragraph 1.2 through 1.2.3 for Price Call Period 1 Feb 2026 to 31 Jan 2027. FFP QUANTITY UNIT UNIT PRICE 1 EACH $ CLIN 0005 Delivery date: On or before 7 days after receipt of call CLIN 0006 On-Demand Mylar Restoration Services in accordance with SOW Paragraph 1.3 through 1.3.1 for Price Call Period 1 Feb 2026 to 31 Jan 2027. FFP QUANTITY UNIT UNIT PRICE 1 EACH $ CLIN 0006 Delivery date: On or before 3 business days after receipt of call CLIN 0007 Mylar Digitization Service in accordance with SOW Paragraph 1.1 through 1.1.2 for Price Call Period 1 Feb 2027 to 31 Jan 2028. FFP QUANTITY UNIT UNIT PRICE 1 EACH $ CLIN 0007 Delivery date: On or before 7 days after receipt of call CLIN 0008 Mylar Precision Plotting Services in accordance with SOW Paragraph 1.2 through 1.2.3 for Price Call Period 1 Feb 2027 to 31 Jan 2028. FFP QUANTITY UNIT UNIT PRICE 1 EACH $ CLIN 0008 Delivery date: On or before 7 days after receipt of call CLIN 0009 On-Demand Mylar Restoration Services in accordance with SOW Paragraph 1.3 through 1.3.1 for Price Call Period 1 Feb 2027 to 31 Jan 2028. FFP QUANTITY UNIT UNIT PRICE 1 EACH $ CLIN 0009 Delivery date: On or before 3 business days after receipt of call Technical Subfactors Instructions Technical Subfactor 1: Offers must provide documentation to demonstrate how the requirements of the SOW including the delivery dates on the CLINs will be met. To be technically acceptable, the documentation provided must demonstrate how the requirements of the SOW including the delivery dates on the CLINs will be met. Reference SOW Paragraph 1.4, thresholds items 1 through 5. Offerors must provide documentation for each item listed in paragraph 1.4, items 1 through 5. Technical Subfactor 2: Offerors are required to request and receive the four Mylar originals NLT 9 January 2024. Mylars submitted for evaluation should be sent at no cost to the government via FEDEX to AFLCMC/LZPEF 6032 Fir Ave, Bldg 1237 Hill AFB, UT 84056 Mylars must be received by the government for evaluation no later than 72 hours after receipt of the Mylar original. The Mylar originals will be returned. Technical Subfactor 3: Offerors are required to request and receive a large format Mylar to convert to a raster image IAW SOW 1.1 and subparagraphs NLT 9 January 2024. The Mylar submitted for evaluation should be sent at no cost to the government via FEDEX to AFLCMC/LZPEF 6032 Fir Ave, Bldg 1237 Hill AFB, UT 84056 The Mylar must be received by the government for evaluation no later than 72 hours after receipt of the Mylar original. The Mylar Original will be returned. Discussions The Government intends to award without discussions, based on the initial quotes received, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306. (End of provision) 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition. The following addenda replaces 52.212-2 in its entirety. Unless the requirement is cancelled, the Government will award a contract resulting from this request for quote to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. FACTORS Price Offerors shall input prices for all CLINs in accordance with 52.212-1 Instructions. A no bid or an omitted price may result in an incomplete, unacceptable quote. A price evaluation will be performed by the Contracting Officer to determine the cost to the Government will be fair and reasonable. Cost or Pricing Data. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided IAW FAR 15.403-5, Instructions for Submission of Certified Cost or Pricing Data and Data other than Certified Cost or Pricing Data. If, after receipt of quotes, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1, Prohibition on Obtaining Certified Cost or Pricing Data (10 U.S.C. 2306a and 41 U.S.C. 254b) apply, the offeror shall be required to submit additional cost or pricing data. Technical Technical Subfactor 1: To be technically acceptable, the documentation provided must demonstrate how the requirements of the SOW including the delivery dates on the CLINs will be met. Reference SOW Paragraph 1.4 Thresholds items 1 through 5 Technical Subfactor 2: To be technically acceptable, the four produced Mylar digitization's shall be provided within 72 hours after receipt of the mylar original and meet the technical specification of SOW paragraph 1.2 and subparagraphs. Technical Subfactor 3: To be technically acceptable, the converted large format Mylar Drawing shall be provided within 72 hours after receipt of the mylar original and shall meet the technical specification of SOW paragraph 1.1 and subparagraphs. Past Performance IAW FAR 15.304(c)(3)(iii) the contracting officer has determined that past performance is not an appropriate factor for this acquisition and the past performance evaluation is waived. Relative Order of Importance of Factors and Subfactors. IAW 15.304(e)(3) all evaluation factors, other than cost or price, when combined, are equally important to cost or price. (b) Options. This effort does not require options. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) (x) Offerors are advised they are required to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer. As prescribed in 12.301(b)(2), insert the following provision: Offeror Representations and Certifications'Commercial Products and Commercial Services The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. To be eligible for award, the offeror is required to have completed the annual representations and certification in Sam.gov and have a current registration in Sam.gov at the time of award. (End of provision) (xi) Offerors are advised the following clauses and provisions are incorporated into the solicitation: Section B - BPA Terms and Conditions BPA TERMS AND CONDITIONS: Description of Agreement: Blanket Purchase Agreement (BPA) for Hybrid Mylar Digitization Service, Mylar Precision Plotting Services and On-Demand Mylar Restoration Services for the Air Force Life Cycle Management Center (AFLCMC)/LZP Engineering Data Service, Hill AFB UT over a 3-year ordering period. The contractor will abide by Firm Fixed Pricing agreed upon on this date. The contractor shall provide all personnel, labor, equipment, tools, materials, supervision and other items required to supply and maintain requirements defined in the Statement of Work (SOW) dated 1 Mar 2024. The Terms and Conditions below will be met: 1. Minimum/Maximum Order/Not to Exceed Contract Value Minimum order: $100.00 Maximum order: $25,000.00 The total Not to Exceed (NTE) Price for the 3-year contract value is $250,000.00 (Current Simplified Acquisition Threshold). 2. Delivery Period and Ordering Period: 3 Years, 1 Feb 2025 to 31 Jan 2028. Calls can be placed any time during the delivery period; no delivery is required after 31 Jan 2028. 4. North American Industry Classification System (NAICS) code and Federal Supply Code (FSC) to be used on basic BPA and calls. NAICS: 325992 Photographic Film, Paper, Plate and Chemical Manufacturing, Size Standard Number of Employees 1,500 FSC: 7670 Microfilm, Processed 5. The BPA and Call Orders will be written with the following contract line item (CLIN) structure and use the Price Call Period Unit Price based on the effective date of the call. Prices on the calls will not be prorated using different price call periods. For example, a call with an effective date of 15 Feb 2025, the CLIN(s) 0001 through 0003 for Price Call Period 1 Feb 2025 to 31 Jan 2026 will be used to price the call. A call with an effective date of 26 March 2026, the CLIN(s) 0004 through 0006 for Price Call Period 1 Feb 2026 to 31 Jan 2027 will be used to price the call. 6. Quantity Discounts: None 7. Prompt Payment terms: Net 30 days 8. Government Purchase cards (both GPC and Expanded Use) are accepted at or below the Simplified Acquisition Threshold (SAT). Government Purchase cards are not accepted above the Simplified Acquisition Threshold (SAT). *Please note that the most common form of payment will be the Government Purchase Card (GPC). Offerors are required to accept the GPC as a form of payment. 9. Foreign items (listed by country of origin). None 10. Time of Delivery: See CLINs for specified delivery dates. 11. FOB Point(s): Destination for all CLINs 12. Government Furnished Materials/Property: This requirement does not use Government Furnished Property. 13. Delivery Address: AFLCMC/LZP, 6032 Fir Ave Building 1237, Hill AFB UT 84056 14. Ordering Address: AFLCMC/LZP, 6032 Fir Ave Building 1237, Hill AFB UT 84056 15. Payment Address: Established per call 16. Warranty Provision: Standard Commercial Warranty 17. If applicable, indicate that Section 508 compliance information is available on Electronic and Information Technology (EIT) supplies and services and show where full details can be found (e.g. contractor's website or other location). Not Applicable. 18. Extent of Obligation: The government is obligated only to the extent of the calls/purchases placed against this Blanket Purchase Agreement (BPA) and shall not be liable in any manner in the event no calls are made. The total BPA estimated ceiling is $250,000.00. 19. Call Limitation: No individual call under this agreement shall exceed $25,000.00. 20. Individual Authorized to Purchase Under the BPA: This is a decentralized BPA. Contracting officers in PZIO and authorized GPC cardholders at Hill AFB UT are authorized to purchase under this BPA. 21. Effective Period: This BPA is effective for 3 years, from 1 Feb 2025 to 31 Jan 2028. 22. Delivery Tickets: A requirement that all shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information: (i) Name of supplier (ii) BPA number (iii) Date of purchase (iv) Purchase number (v) Itemized list of supplies or services furnished (vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information). (vii) Date of delivery or shipment 23. Invoices: An itemized invoice shall be submitted at the completion of each call or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. See WAWF clauses in the BPA (DFARS 252.232-7003 and 252.232-7006). 24. Basis of Call Award/Issue: Calls will be awarded for the BPA for three (3) years, 1 Feb 2025 to 31 Jan 2028, or until the $250,000.00 dollar limit has been reached. The Government reserves the right to award the calls on a sole source basis in accordance with FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements. 25. Ordering Procedures: The government will utilize the following procedures for placing orders. Call Orders issued under this Agreement will be placed by Contracting Officers in PZIO and authorized GPC card holders at Hill AFB UT, the BPA issued contractor will be allowed a maximum of 48 hours (2 business days) response time to the Call Order. The Government will review Paragraph 4, and the BPA and Call Orders will be written with the contract line item (CLIN) structure and use the delivery dates and Price Call Period Unit Price based on the effective date of the call, the agreed upon pricing in compliance with the requirements of the individual Call Order and issue an order to the contractor. Allowed Per Call: Minimum order: $100.00 Maximum order: $25,000.00 Contractor Obligation to Deliver: Estimated Maximum $250,000.00 Dollars, U.S. GPC card holders and AF Form 9 certifiers are required to track calls placed to ensure the total BPA estimated ceiling of $250,000.00 is not exceeded. The GPC order tracker will be maintained by the contract specialist and contracting officer. Section C - Description/Specifications/Statement of Work Requirements Blanket Purchase Agreement (BPA) for Hybrid Mylar Digitization Service, Mylar Precision Plotting Services and On-Demand Mylar Restoration Services for the Air Force Life Cycle Management Center (AFLCMC)/LZP Engineering Data Service, Hill AFB UT 84056 over a 3-year ordering period. Statement of Work (SOW) dated 1 Mar 2024. Section D - Packaging and Marking Section E - Inspection and Acceptance Supplies/services will be inspected / accepted at: Inspect and accept is the following for all CLINS INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY Government Government Government Government Section F - Deliveries or Performance See Delivery requirements for each CLIN in List of Contract Line Items (CLINS) section of this document. Section G - Contract Administration Data Section H - Special Contract Requirements (xiv) This an unrated order, without a Defense Priorities and Allocations System assigned rating. (xv) Offers are required to be emailed to both the contract specialist Colton Esplin at email colton.esplin@us.af.mil and the contracting officer Joseph Laing at email joseph.laing@us.af.mil. The due date for the offers is Friday, 24 January 2025, 12:00 pm Mountain Daylight Time. (MDT). (xvi) For information regarding the solicitation, please email both the contract specialist Colton Esplin at email colton.esplin@us.af.mil and the contracting officer Joseph Laing at email joseph.laing@us.af.mil. The contracting office address is as follows: AFSC OL:H/PZIOA, 6038 Aspen Ave, Bldg 1289 NE, Hill AFB UT 84056. Section I - Contract Clauses Please see attachted document entilted Mylar Digitization Services Combination Synopsis Solicitation 10 December 2024 for a list of Clauses (xvii) Attachments Mylar Digitization Services Combination Synopsis Solicitation 10 December 2024 SOW Mylar 1 March 2024 Solicitation - FA820125Q0001 FAR 52.204-24 - Fill-In Provision