N--SANITARY SYSTEM REPAIRS

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA241-16-Q-0402 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87. (iv) This requirement is being issued as a small business set-aside. The associated NAICS code is 562991 - Septic Tank and Related Services small business size standard is $7.5 million. (v) The Government intends to award a firm-fixed price award for sanitary system maintenance and emergency repair services. Please see the attached Performance Work Statement and Price Schedule for full requirement details and pricing submission. (vi) The Contractor shall provide all resources necessary to provide sanitary system maintenance and emergency repair services as stated in the attached Performance Work Statement to the location also stated in the PWS. (vii) The Place of Performance is Bedford VAMC. 200 Springs Road, Bedford, MA 01730 (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda's to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (DEVIATION 2015-02) (FEB 2015); 52.204-16 Commercial and Government Entity Code Reporting (NOV 2014); 52.204-17 Ownership or Control of Offeror (NOV 2014); 852.215-70-Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (DEC 2009) (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors may submit their quotes electronically via email to contact@example.gov (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 05/12/2016 at 12:00 PM EST. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Price (Follow these instructions): a. Offeror will complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Act (SCA). b. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. 2. Past Performance: a. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information, brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 - Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. 3. Technical: The offeror's quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner. a. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement. b. Contractor will provide a quality control plan, which explains the offerors approach to quality control and methodologies. c. Contractor will provide all current and relevant licenses and/or certifications for the State of Massachusetts. d. Please state whether or not you have a GSA contract that authorizes your company to perform sanitary repair and maintenance services via the federal supply schedule. e. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. 4. Veterans Preference Factor (per 852.215-70): The Government will assign evaluation credit for an Offeror (prime contractor) which is a Service-Disabled Veteran-Owned (SDVOSB) or a Veteran-Owned Small Business (VOSB). Non-SDVOSB/VOSB Offerors proposing to use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. a. For SDVOSBS/VOSBs: In order to receive credit under this Factor, an Offeror shall submit a statement of compliance that it qualifies as a SDVOSB or VOSB in accordance with VAAR 852.215-70, "Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors". Offerors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database (http://www.VetBiz.gov). i. Verified SDVOSBs will receive a 10% price credit (e.g. if a SDVOSB submits an offer of $100.00, it will be evaluated as if it submitted an offer of $90.00). ii. Verified VOSBs will received a 5% price credit (e.g. if a VOSB submits an offer of $100.00, it will be evaluated as if it submitted an offer of $95.00). b. For Non-SDVOSBs/VOSBs: To receive some consideration under this Factor, an Offeror must state in its proposal the names of SDVOSB(s) and/or VOSB(s) with whom it intends to subcontract, and provide a brief description and the approximate dollar values of the proposed subcontracts. Additionally, proposed SDVOSB/VOSB Subcontractors must be registered and verified in VIP database (http://www.VetBiz.gov) in order to receive some consideration under the Veteran's Involvement Factor. i. If a vendor submits a subcontracting plan where it will be using a SDVOSB, it will receive a 3.5% price credit (e.g. if this vendor submits an offer of $100.00, it will be evaluated as if it submitted an offer of $95.00). ii. If a vendor submits a subcontracting plan where it will be using a VOSB, it will receive a 2.5% price credit (e.g. if this vendor submits an offer of $100.00, it will be evaluated as if it submitted an offer of $97.50). (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda's to the clause: 52.203-99 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015), 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2015), 52.217-8 Option to Extend Services (NOV 1999), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 852.203-70 Commercial Advertising (JAN 2008), 852.215-71 Evaluation Factor Commitments (DEC 2009), 852.232-72 Electronic Submission of Payment Requests (NOV 2012), 852.237-70 Contractor Responsibilities (APR 1984). Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, 52.232-33, 52.222-41, 52.222-42 (Wage Determination Applicable (Bedford VAMC - Middlesex County - WD 2005-2255 (Rev.-19) was first posted on www.wdol.gov on 01/05/2016). (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 05/18/2016 at 10:00 AM EST. RFQ responses must be submitted via email to: contact@example.gov. Hand deliveries will not be accepted. (xvi) The POC of this solicitation is James Cimini (contact@example.gov). A B C E CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT Price 0001 Hourly Rate for repair and maintenance services in accordance with Performance Work Statement. 1 HR $_____________ 0002 One annual preventative maintenance service for all buildings and equipment listed in Section 2 of the Performance Work Statement. 1.00 EA $_____________ 0003 Placeholder for funding to purchase parts needed to make emergency repairs in accordance with the Performance Work Statement. VENDOR LEAVE THIS SPACE BLANK 1.00 EA $_____________ Price/Cost Schedule Base Year Period or Performance: Option Year 1 Period of Performance A B C E CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT Price 1001 Hourly Rate for repair and maintenance services in accordance with Performance Work Statement. 1 HR $_____________ 1002 One annual preventative maintenance service for all buildings and equipment listed in Section 2 of the Performance Work Statement. 1.00 EA $_____________ 1003 Placeholder for funding to purchase parts needed to make emergency repairs in accordance with the Performance Work Statement. VENDOR LEAVE THIS SPACE BLANK 1.00 EA $_____________ Option Year 2 Period of Performance: A B C E CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT Price 2001 Hourly Rate for repair and maintenance services in accordance with Performance Work Statement. 1 HR $_____________ 2002 One annual preventative maintenance service for all buildings and equipment listed in Section 2 of the Performance Work Statement. 1.00 EA $_____________ 3003 Placeholder for funding to purchase parts needed to make emergency repairs in accordance with the Performance Work Statement. VENDOR LEAVE THIS SPACE BLANK 1.00 EA $_____________ Option Year 3 Period of Performance: A B C E CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT Price 3001 Hourly Rate for repair and maintenance services in accordance with Performance Work Statement. 1 HR $_____________ 3002 One annual preventative maintenance service for all buildings and equipment listed in Section 2 of the Performance Work Statement. 1.00 EA $_____________ 3003 Placeholder for funding to purchase parts needed to make emergency repairs in accordance with the Performance Work Statement. VENDOR LEAVE THIS SPACE BLANK 1.00 EA $_____________ Option Year 4 Period of Performance A B C E CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT Price 4001 Hourly Rate for repair and maintenance services in accordance with Performance Work Statement. 1 HR $_____________ 4002 One annual preventative maintenance service for all buildings and equipment listed in Section 2 of the Performance Work Statement. 1.00 EA $_____________ 4003 Placeholder for funding to purchase parts needed to make emergency repairs in accordance with the Performance Work Statement. VENDOR LEAVE THIS SPACE BLANK 1.00 EA $_____________ 6 Month Extension in Accordance with FAR 52.217-8 Period of Performance: A B C E CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT Price 5001 Hourly Rate for repair and maintenance services in accordance with Performance Work Statement. 1 HR $_____________ 5002 One annual preventative maintenance service for all buildings and equipment listed in Section 2 of the Performance Work Statement. 1.00 EA $_____________ 5003 Placeholder for funding to purchase parts needed to make emergency repairs in accordance with the Performance Work Statement. VENDOR LEAVE THIS SPACE BLANK 1.00 EA $_____________ PAST PERFORMANCE QUESTIONNAIRE CONTRACT INFORMATION (Contractor to complete Blocks 1-4) 1. Contractor Information Firm Name: CAGE Code: Address: DUNs Number: Phone Number: Email Address: Point of Contact: Contact Phone Number: 2. Work Performed as: 0 Prime Contractor 0 Sub Contractor 0 Joint Venture 0 Other (Explain) Percent of project work performed: If subcontractor, who was the prime (Name/Phone #): 3. Contract Information Contract Number: Delivery/Task Order Number (if applicable): Contract Type: 0 Firm Fixed Price 0 Cost Reimbursement 0 Other (Please specify): Contract Title: Contract Location: Award Date (mm/dd/yy): Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain Differences: Original Contract Price (Award Amount): Final Contract Price (to include all modifications, if applicable): Explain Differences: 4. Project Description: Complexity of Work 0 High 0 Med 0 Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.) CLIENT INFORMATION (Client to complete Blocks 5-8) 5. Client Information Name: Title: Phone Number: Email Address: 6. Describe the client's role in the project: 7. Date Questionnaire was completed (mm/dd/yy): 8. Client's Signature: ? ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATION OF THE CONTRACTOR'S PERFORMANCE RATING DEFINITION NOTE (E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective. An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified. (VG) Very Good Performance meets contractual requirements and exceeds some to the Government's/Owner's benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective. A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified. (S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory. A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract. (M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented. A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner. (U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective. An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating. (N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative. TO BE COMPLETED BY CLIENT PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR EVALUATION OF THE CONTRACTOR'S PERFORMANCE. 1. QUALITY: a) Quality of technical data/report preparation efforts E VG S M U N b) Ability to meet quality standards specified for technical performance E VG S M U N c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance) E VG S M U N 2. SCHEDULE/TIMELINESS OF PERFORMANCE: a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below) E VG S M U N b) Rate the contractor's use of available resources to accomplish tasks identified in the contract E VG S M U N 3. CUSTOMER SATISFACTION: a) To what extent were the end users satisfied with the project? E VG S M U N b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication) E VG S M U N c) Overall customer satisfaction E VG S M U N 4. MANAGEMENT/ PERSONNEL/LABOR a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes E VG S M U N 5. COST/FINANCIAL MANAGEMENT a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client E VG S M U N e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below. Yes No 6. SAFETY/SECURITY a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.) E VG S M U N b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N 7. GENERAL a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues). E VG S M U N b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N c) Would you hire or work with this firm again? (If no, please explain below) Yes No d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N NOTE: PLEASE SUBMIT DIRECTLY TO THE DEPARTMENT OF VETERANS AFFIRS CONTRACTING POC AT: VIA EMAIL: contact@example.gov VIA FAX: +1 (555) 000-0000 Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):