N099--Physical Access Control System

OFOC SOP Revision 05 Original Date: 03/22/11 Revision 05 Date: 05/02/2013 Page 1 of 3 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) Acquisition Plan Action ID:__ 512-20-2-641-0149 Contracting Activity: Department of Veterans Affairs, VISN 5, VA Maryland Health Care System (VAMHCS). Nature and/or Description of the Action Being Processed: The purpose of this action is to justify the sole source firm fixed-price contract for expansion of the Physical Access Control System at Baltimore MC campus. Recent un-authorized access into ICUs, Same Day Surgery and Vascular Lab generated 9 Joint Patient Safety Reports (attached). According to the JPRS there was unauthorized access to the building and this could of compromised patient information. The contract will expand 12 door locations to include PACS and prevent future unauthorized entry into wards. Description of Supplies/Services Required to Meet the Agency s Needs: Requirement to add 12 access control points to ICUs, Same Day Surgery, and Vascular Lab and one CCTV to Patient Advocate office. Statutory Authority Permitting Other than Full and Open Competition: ( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; (X ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; Johnson Controls is the only familiar vendor with the current Baltimore Physical Control Access System and CCTV in use at Baltimore. Johnson Control is ready to mobilize and install the PACS per SOW. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to Staff and Patient safety and privacy this requires expedited resolution. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer finds the costs to be fair and reasonable. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market Research was conducted though online searches and price comparisons in the market. Any Other Facts Supporting the Use of Other than Full and Open Competition: The nature and sensitivity of the request due to Patient safety and privacy. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Johnson Controls. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. YAN N. PROTSYUK 3388007 Digitally signed by YAN N. PROTSYUK 3388007 Date: 2020.03.19 12:31:08 -04'00' 3/19/20 Name Date Title Facility Approvals in accordance with the VHAPM, Volume 6, Chapter VI: OFOC SOP. Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Crystal R. Digitally signed by Crystal R. Brown 379374 Brown 379374 Date: 2020.03.19 12:40:55 -04'00' Name Crystal Brown Date Title Contracting Officer Facility VISN 5