Narrative Ethnography for the Health Futures Lab

The contract involves conducting a comprehensive narrative ethnography focused on youth on Medi-Cal within San Mateo County, managed through the San Mateo Medical Center, a fully accredited public health system emphasizing community engagement, education, and equitable access. The County of San Mateo seeks proposals for this project, which includes collaboration with the Health Futures Lab, development of research prompts, IRB submission, data collection from approximately 3,000 youth, and analysis culminating in a narrative impact video. The project emphasizes ethical standards, data security, and community partnership, with key deadlines set for proposal submission by October 24, 2025, and questions due by October 8, 2025. The work scope requires adherence to IRB protocols, data privacy, and collaboration with community stakeholders. The contractual framework incorporates a range of regulatory and compliance provisions, including adherence to federal and state laws, HIPAA privacy and security rules, and the County’s corporate compliance and intellectual property policies. The contract emphasizes responsible conduct, including prohibitions on kickbacks, conflicts of interest, and engagement in boycotts of Israel. It mandates that contractors maintain appropriate insurance, avoid liens, and comply with Section 504 of the Rehabilitation Act, with certifications required for employment size, debarment status, and local business participation. The agreement’s terms are to be modified only through written amendments, and all work products created under the contract will be owned by the County. While specific delivery schedules, pricing, and performance milestones are not detailed in the available documents, the procurement process is structured around a points-based evaluation emphasizing project approach, firm and team qualifications, and price, with preferences given to local and small businesses. The proposal submission process mandates separate PDFs for technical and fee proposals via the County’s eProcurement portal, with strict deadlines and detailed formatting and registration requirements. No explicit packaging, marking, inspection, or post-award administrative details are specified in the current documentation.