NATO Business Opportunity: Travel Management and Online Booking Tool Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Headquarters Supreme Allied Commander Transformation (HQ SACT) has issued a Request for Proposal (RFP) for a Travel Management Services (TMS) contract aimed at providing comprehensive travel management support to HQ SACT and other eligible U.S.-based NATO entities. The contract requires U.S. prime contractors to operate from an active facility within the United States, be approved for NATO Competitive Procurement (NCP), and possess a Declaration of Eligibility (DOE) issued by the U.S. Government. Contractors must have experience with similar contracts in the past three years, employ personnel who are citizens of NATO countries with suitable professional qualifications, and be authorized to perform work on U.S. military installations without the need for base escort. Additionally, companies must be capable of issuing official U.S. Government travel rates. Bidding on this contract is firm fixed price/fixed fee and partial bids are not permitted. Participation requires a one-time NCP application process handled by the Department of Commerce (DOC), which involves submitting company histories and audited financial documents for approval. Upon approval, a DOE will be issued to support bidding. Important deadlines include July 2, 2026, for requesting a DOE or submitting the NCP application, and July 6, 2026, as the bid submission deadline. The contract location is Norfolk, Virginia, and all correspondence should reference solicitation number RFP-ACT-SACT-26-22. The primary point of contact for inquiries is Lee Ann Carpenter from the Department of Commerce.
General Info
Agency
NAICS
Place of Performance
Norfolk, VA, 23551, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Headquarters Supreme Allied Commander Transformation (HQ SACT) has issued a Request for Proposal (RFP) to establish a Travel Management Services (TMS) contract for the provision of comprehensive travel management services in support of HQ SACT and other eligible U.S. based NATO entities.
U.S. prime contractors must 1) maintain a professionally active facility within the United States, 2) be approved for participation in NATO Competitive Procurement (NCP), and 3) be issued a Declaration of Eligibility (DOE) by the U.S. Government.
In addition, prime contractors must have performed similar contracts within the last three years substantially similar in scope to the requirement described in the solicitation. Contractor personnel performing services or providing delivery under the contract must be citizens of a NATO nation and have appropriate professional training and experience. Contractor companies must also be eligible to conduct work on a U.S. military facility without base escort. Finally, contractor companies must have the ability to issue official U.S. Government rates for travel services.
The reference for the RFP is RFP-ACT-SACT-26-22 and all correspondence regarding the RFP should include this reference.
Partial Bidding is not authorized.
Type of contract: Firm Fixed Price/Fixed Fee Service Contract
SOLICITATION
Pleae see attached.
BECOMING ELIGIBLE TO BID
NCP requires that the U.S. Government issue a DOE on behalf of potential U.S. prime contractors interested in this contract. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP. U.S. firms are approved for NCP on a facility-by-facility basis.
The U.S. NCP application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.
U.S. firms can download a copy of the U.S. NCP application from the following website:
https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato
The Department of Commerce (DOC) is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the text of your email:
- the title and/or solicitation number of the contract
- the name/phone/email of the company point of contact for the bid documents
After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the contract. DOC will transmit the DOE to the NATO contracting agency.
IMPORTANT DATES
U.S. firms should request a DOE (and, for U.S. firms new to NCP, submit the one-time NCP application): 02 July 2026
Bid closing (planned): 06 July 2026
Contract award: TBD