This Government Contract opportunity from Department Of Commerce was posted on June 8, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
NATO Business Opportunity: Travel Management and Online Booking Tool Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
Headquarters Supreme Allied Commander Transformation (HQ SACT) is seeking a qualified U.S. prime contractor to provide comprehensive Travel Management Services (TMS) under a Firm Fixed Price/Fixed Fee Service Contract, with a base period from January 1, 2027, to December 31, 2027, and four optional one-year periods extending through 2031. The contract supports official duty travel for military and civilian personnel, including global, mission-critical, short-notice, and high-volume requirements, with services encompassing air, rail, and ferry ticketing, hotel and car rental reservations, airport shuttle bookings, remote travel management, and detailed reporting. The contractor must be able to issue official U.S. Government travel rates and operate a secure, compliant, and efficient system aligned with NATO and HQ SACT policies. Services are primarily to be performed on-site at HQ SACT in Norfolk, Virginia, though HQ SACT retains the right to transition operations fully remote. An unpriced option exists for deployment of an Online Booking Tool, contingent upon separate written authorization and agreement on scope, schedule, and pricing. To qualify, U.S. prime contractors must maintain a professionally active facility within the United States, be approved for NATO Competitive Procurement (NCP), and hold a Declaration of Eligibility (DOE) issued by the U.S. Department of Commerce. Contractors must also demonstrate substantial experience in similar contracts within the past three years and be eligible to access U.S. military facilities without escort. All personnel performing services must be citizens of a NATO member nation with appropriate professional training and at least three years of progressive travel services experience. Bidders must submit a technical proposal as a signed PDF and a mandatory price proposal using a specified Excel spreadsheet, both sent via separate email to designated NATO addresses by July 6, 2026, at 0900 Eastern Standard Time. Proposals generated using generative AI tools are strictly prohibited. Award will be based on a best-value determination, with 70% weighting on technical factors including staffing, reservation methodology, customer service, data security, and past performance, and 30% on pricing. Compliance with HQ SACT General Terms and Conditions, including tax exemption under the Paris Protocol and dispute resolution through NATO-aligned negotiation, is mandatory. Invoices must adhere strictly to Annex D and Annex C specifications, and the Contracting Officer’s Technical Representative will verify all deliverables prior to payment. All bids must remain valid for 12
General Info
Agency
NAICS
Place of Performance
Norfolk, VA, 23551, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Headquarters Supreme Allied Commander Transformation (HQ SACT) has issued a Request for Proposal (RFP) to establish a Travel Management Services (TMS) contract for the provision of comprehensive travel management services in support of HQ SACT and other eligible U.S. based NATO entities.
U.S. prime contractors must 1) maintain a professionally active facility within the United States, 2) be approved for participation in NATO Competitive Procurement (NCP), and 3) be issued a Declaration of Eligibility (DOE) by the U.S. Government.
In addition, prime contractors must have performed similar contracts within the last three years substantially similar in scope to the requirement described in the solicitation. Contractor personnel performing services or providing delivery under the contract must be citizens of a NATO nation and have appropriate professional training and experience. Contractor companies must also be eligible to conduct work on a U.S. military facility without base escort. Finally, contractor companies must have the ability to issue official U.S. Government rates for travel services.
The reference for the RFP is RFP-ACT-SACT-26-22 and all correspondence regarding the RFP should include this reference.
Partial Bidding is not authorized.
Type of contract: Firm Fixed Price/Fixed Fee Service Contract
SOLICITATION
Pleae see attached.
BECOMING ELIGIBLE TO BID
NCP requires that the U.S. Government issue a DOE on behalf of potential U.S. prime contractors interested in this contract. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP. U.S. firms are approved for NCP on a facility-by-facility basis.
The U.S. NCP application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.
U.S. firms can download a copy of the U.S. NCP application from the following website:
https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato
The Department of Commerce (DOC) is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the text of your email:
- the title and/or solicitation number of the contract
- the name/phone/email of the company point of contact for the bid documents
After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the contract. DOC will transmit the DOE to the NATO contracting agency.
IMPORTANT DATES
U.S. firms should request a DOE (and, for U.S. firms new to NCP, submit the one-time NCP application): 02 July 2026
Bid closing (planned): 06 July 2026
Contract award: TBD
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