This Government Contract opportunity from Department Of Commerce was posted on August 17, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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NATO Business Opportunity: Commercial-off-the Shelf (COTS) Event Management Software Platform

Closed

RFP-ACT-SACT-26-67Federal

Submission Closed09/17/2026, 01:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 513210

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AI Contract Overview

Headquarters, Supreme Allied Commander Transformation (HQ SACT) is soliciting proposals for a Commercial-Off-The-Shelf (COTS) event management software platform under solicitation RFP-ACT-SACT-26-67. The required solution must be a secure, auditable, and supportable enterprise platform to manage conference planning, registration, attendee engagement via mobile and web hubs, abstract management, e-commerce payment processing, and administrative reporting. The contract is structured as a firm fixed price services agreement with a base period from January 1, 2027, through December 31, 2027, and four subsequent one-year option periods extending through December 31, 2031. Key deliverables include enterprise and admin licenses, registration capacity for up to 15,000 annual users, attendee hub capacity for 3,000 to 6,000 participants, and comprehensive implementation services including migration and training. Eligible bidders must be governmental or commercial entities established in a NATO member nation, and all proposed key personnel must be citizens of a NATO member nation. Proposals are evaluated based on a best-value approach, with technical factors weighted at 70 percent and pricing at 30 percent. Bidders must submit two separate electronic documents: a signed PDF technical proposal and a mandatory Excel pricing workbook. All submissions must be received by September 17, 2026, at 0900 hours Eastern Standard Time. The contract is designated as NATO Unclassified and is exempt from taxes and duties per the Paris Protocol. Award is contingent upon funding availability, and the use of generative AI tools in proposal preparation is strictly prohibited.

General Info

HQ SACT seeks COTS event management software; proposals due by September 17, 2026.

Agency

Department Of Commerce → Bureau Of Industry And Security

NAICS

513210 - Software Publishers

Place of Performance

Norfolk, VA, USA

Set-Aside

NONE

Documents

RFP-ACT-SACT-26-67 Commercial-off-the Shelf Event Management Software Platform

rfp

High

RFP-ACT-SACT-26-67 Pricing Schedule for COTS Event Management Software

pricing-schedule

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 17

special-notice

Response DeadlineSep 17

Deadline has passed

Submission Closed

09/17/2026, 01:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Commerce → Bureau Of Industry And Security

ContactsNo contacts available

OfficeN/A

Organization / AgencyDepartment Of Commerce → Bureau Of Industry And Security

Office AddressN/A

ContactsNo contact information available

Full Description

Headquarters, Supreme Allied Commander Transformation (HQ SACT) requires a Commercial-Off-The-Shelf (COTS) event management software platform to support planning, registration, attendee engagement, event application functionality, abstract management, e-commerce/payment processing, reporting, and administrative control for HQ SACT conferences and events. The requirement is intended to preserve continuity of service while allowing the market to propose compliant enterprise solutions.

Current operational use includes a central event registration capability, an attendee mobile/web hub, on-site arrival/check-in capability, abstract management, e-commerce gateway/payment functionality, and administrative support for users across the command. The selected supplier shall provide a complete, auditable, secure, and supportable solution capable of sustaining these functions throughout the contract term.

Prospective bidders should seek clarification at their earliest convenience. Any explanation regarding the meaning or interpretation of this RFP, terms, clause, provision or specifications, shall be requested in writing. All Contracting Officers listed in this RFP must receive such requests via email for clarification no later than 31 August 2026.

Bids shall be received at HQ SACT, Purchasing and Contracting Office, no later than 17 September 2026, 0900 hours. No bids shall be accepted after this date and time. No hard copy proposals will be accepted. Please see the RFP for more details.

REQUEST FOR PROPOSAL

Please see attached.

BIDDING PROCEDURE

A Declaration of Eligibility is NOT required for this opportunity. Do NOT submit your proposal to the Department of Commerce. Please submit your proposal directly to HQ SACT using the contact information provided in the RFP.