NC27-5 Northern Utah Regional Long-Range Recreation Planning

The State of Utah Division of Purchasing, in coordination with the Division of Outdoor Recreation, is seeking a vendor to develop a comprehensive long-range recreation plan for Utah’s Northern Region through solicitation NC27-5. The contract is structured as a two-year agreement, with the expectation that all project work be completed within a 12-month performance period, and pricing must be guaranteed for the initial year. Any future cost increases require documented market research and formal agency approval, with each approved increase valid for a 12-month period. The solicitation is open to all responsible vendors and will result in a single award based on a best-value trade-off methodology, prioritizing technical excellence over cost alone. Evaluation is weighted 75% technical and 25% cost, with a mandatory threshold requiring demonstrable experience in stakeholder engagement and recreation data analysis; failure to meet these minimums disqualifies a response. Technical scoring uses a 0–5 scale, while cost is assessed using a formula that grants full points to the lowest proposer, creating an incentive for competitive pricing without compromising quality. The contract requires compliance with extensive state-specific terms and conditions, including confidentiality, publicity restrictions, indemnification for intellectual property, and ownership of all deliverables assigned fully to the State of Utah upon payment. Contractors must adhere to stringent employment practices, including E-Verify participation, anti-boycott certification under Utah Code 63G-27, and compliance with prohibitions on forced labor or use of restricted foreign entities. All personnel accessing state or eligible user premises must pass background checks, and the vendor must maintain required insurance coverage—workers’ compensation, commercial general liability, and auto liability—prior to performance. Delivery terms are F.O.B. Destination, meaning the vendor bears all transportation risk and cost until final acceptance at the state’s location in Utah. Proposals must be submitted electronically via U3P by the August 20, 2026 deadline, with technical and cost responses separated, and the portfolio component limited to 10 pages. The State retains full audit rights for six years and requires strict adherence to recordkeeping, amendment procedures, and non-disclosure obligations that survive contract termination. Payment will be issued within 30 days of invoice receipt but no specific accounting codes or electronic invoicing system is mandated. The contract explicitly prohibits unilateral changes to scope, requires written amendments for modifications, and includes provisions for suspension of work, termination, and severability, all governed by Utah law with venue in Salt Lake City.