NEC-HVAC System Preventive Maintenance (PMSC)
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy Panama City, under the Department of State, is soliciting quotations for a firm-fixed-price contract for NEC-HVAC System Preventive Maintenance (PMSC). The scope of work includes the maintenance of Non-CAA screw chillers, air handler units, and cooling towers to ensure safe and efficient operation. Key deliverables include quarterly maintenance for cooling towers and motor starters, annual eddy current and vibration tests, and the provision of material safety data sheets for all hazardous materials. The contract is structured with one base year and two optional extension years, with a total maximum duration of three years. Performance will occur at the U.S. Embassy in Panama, with services delivered during specific weekday hours. The government intends to award the contract to the responsible offeror submitting the lowest priced, acceptable offer. Evaluation is based on price, technical acceptability, and a go/no-go assessment of Cybersecurity Supply Chain Risk Management. To be considered, offerors must be registered in the System for Award Management (SAM) and provide proof of an established business presence in the Republic of Panama. Quotations must be submitted in English via email to pnmprocreg@state.gov by September 14, 2026, at 2:00 p.m. local time. Required submission documents include the SF-1449, the pricing schedule, representations and certifications, a C-SCRM questionnaire, and a strategic work plan. Payment will be made in local currency via Electronic Funds Transfer within 30 days of receiving a proper invoice, and Value Added Tax is not applicable.
General Info
Agency
NAICS
Place of Performance
Panama, PA-8, PANSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Dear Prospective Quoter:
Subject: Request for Quotations number 19PM0726Q0027
Enclosed is a Request for Quotations (RFQ) for NEC-HVAC System Preventive Maintenance (PMSC). If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by September 14th, 2026, 02:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
If there are any questions regarding this solicitation please submit it in writing by COB September 2nd, 2026, 12:00p.m. [local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
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