New HVAC with Associated Duct Work RFP # 26-002

The contract involves the installation of a new HVAC system and associated ductwork within the City Hall building of Chattahoochee Hills, Georgia, targeting the Council chambers and kitchen area. The project is structured into two phases and has an initial duration of six months from the issuance of the Notice to Proceed. The procurement process is initiated through a Request for Proposal (RFP) issued on September 10, 2025, with proposals due by September 29, 2025, at noon. The scope emphasizes comprehensive installation, including all labor, materials, and guarantees, with the goal of delivering a fully operational system within the specified timeframe. The project value is estimated between $50,000 and $150,000, with evaluation criteria focusing on methodology, experience, price, and compliance, culminating in award to the highest scoring responsive offeror based on a best value trade-off. The contractual framework incorporates the City’s standard terms and conditions and a standard contract, both to be accessed via the City’s website. Key legal and compliance provisions include adherence to federal, state, and local laws—such as civil rights and accessibility statutes—and requirements for insurance, intellectual property rights, and subcontractor approval. The contract does not explicitly list FAR clauses but references general legal obligations and the City’s standard contractual documents. Proposal submissions must be organized, signed, and delivered in hard copy, with detailed line-item pricing, and include all required forms, certifications, and addenda. Administrative contacts are limited to the designated procurement officer, Dana Wicher, ensuring centralized communication. Overall, the contract emphasizes compliance, quality workmanship, and clear administrative procedures to ensure successful project execution within the stipulated performance period.