New Milford Public Schools Confidence Video Upgrades

New Milford Public Schools is soliciting proposals under RFP E-2627-003 for the design, equipment procurement, and installation of an IP video distribution system at New Milford High School. The project aims to implement confidence monitoring capabilities across several key areas, including the Band Room, Chorus Room, Electronic Music Room, Woodshop Room, Room 1503, and the Theatre Lobby/Hallway. The required system must support 4K60 resolution, provide instant routing of any video source to any display, feature touch panel controls for ease of use by non-technical staff, and utilize a scalable architecture to allow for future expansion. Proposals are due by October 2, 2026, and must include three printed copies and one electronic copy on a USB drive. Bidders are required to submit a detailed design package, itemized pricing via Appendix D, staff resumes, and at least three professional references. A mandatory pre-bid site visit is scheduled for September 23, 2026. The selection process is based on the best fit for the District's needs rather than the lowest bid, and the District may request oral presentations during evaluation. The contract includes strict compliance requirements, including ADA-compliant mounting, a one-year warranty on workmanship and materials, and adherence to Connecticut's Freedom of Information Act. Selected vendors must provide comprehensive insurance coverage, including general liability of at least 1 million dollars per occurrence and 2 million dollars aggregate, as well as statutory worker's compensation. The District is tax-exempt, and the agreement is contingent upon the availability of funds, with a 30-day notice period for termination due to lack of funding.