New US Embassy Maputo Compound (NEC) -York Air Cooled Chillers Periodic Maintenance Services

The U.S. Embassy in Maputo is soliciting firm fixed price indefinite-delivery indefinite-quantity (IDIQ) contracts for preventive maintenance services on York Air Cooled Scroll Chillers at the New U.S. Embassy Compound (NEC) in Maputo, Mozambique. The contract encompasses a base year with up to four one-year option periods, intended to ensure continued upkeep of three York air-cooled scroll chillers and two Trane air-cooled screw chillers, with two service visits per year per chiller. The scope includes routine preventive maintenance, diagnostics, repairs, and replacement of parts with strict adherence to quality and safety standards. Contractors must provide certified, experienced personnel with required licenses and police clearances, and comply with applicable U.S. government regulations, local laws, environmental requirements, and the Department of State Acquisition Regulation (DOSAR). Detailed deliverables include typewritten service reports, signed preventive maintenance checklists, and supporting documentation including certificates of insurance and personnel clearances. Submissions must be electronically delivered via email by the specified deadline, with vendors registered in SAM.gov, meeting all representation and certification requirements outlined under FAR clauses. The award will be made to the responsible offeror with the lowest acceptable price, potentially without discussions. The contract requires compliance with numerous federal acquisition clauses related to ethics, labor standards, subcontracting restrictions, and applicable inspection and acceptance protocols. The government, through its Contracting Officer’s Representative (COR), will oversee quality assurance, approve maintenance activities, and conduct inspections at the embassy compound. Payment will be made within 30 days of service completion or invoice receipt. Special contract conditions include mandatory background checks, minimum insurance coverage of $2 million for property damage and $3 million aggregate, and strict contractor identification rules to mitigate conflicts of interest. The contractor is also responsible for proper disposal of hazardous materials in line with U.S. and local environmental standards. The solicitation incorporates a site visit opportunity for prospective bidders and mandates submission of organizational and staffing information, emphasizing the importance of qualified personnel to ensure effective preventive maintenance and operational reliability of critical HVAC equipment at the embassy facility.